Automate Email Responses Using Pabbly Connect with Google Sheets

Learn how to automate email responses using Pabbly Connect with Google Sheets, Gmail, and Zoho Mail for different entries seamlessly. Transform complex automation concepts into accessible, actionable steps that eliminate unnecessary manual work while maximizing existing application capabilities.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Automation

To start automating email responses, first, access Pabbly Connect. This platform allows you to create workflows without coding, making it easy to connect various applications like Google Sheets and Gmail.

Begin by signing up for a free account on the Pabbly Connect website. After signing in, you will be directed to the dashboard where you can create new workflows. Click on the ‘Create Workflow’ button to get started.

2. Setting Up Google Sheets as Trigger

In this step, we will set up Google Sheets as the trigger application in Pabbly Connect. This means that every time a new entry is added to the Google Sheet, it will trigger an email response.

To configure this, select Google Sheets as the trigger application and choose the event type as ‘New or Updated Spreadsheet Row’. Follow these steps:

• Select Google Sheets as the trigger application.
• Choose the trigger event: New or Updated Spreadsheet Row.
• Copy the webhook URL provided by Pabbly Connect.
• Follow the instructions to link your Google Sheets to Pabbly Connect.

Once the connection is established, you can send test data from your Google Sheet to ensure everything is working correctly. This data will be captured in Pabbly Connect.

3. Using Lookup Table for Email Mapping

After successfully receiving test data, the next step is to use the Lookup Table feature in Pabbly Connect. This feature allows you to create a mapping of different email templates based on user selections from the Google Sheet.

Create a lookup table with labels corresponding to the options available in your Google Sheet (e.g., Digital Marketing, Data Science, Machine Learning). Here’s how to set it up:

• Add a Lookup Table module in Pabbly Connect.
• Define label-value pairs for each option.
• Map the email content corresponding to each option.

This allows Pabbly Connect to dynamically select the right email template based on the user’s choice in the Google Sheet.

4. Sending Emails via Zoho Mail

The final step in this automation process involves sending the email using Zoho Mail through Pabbly Connect. This is where the email defined in the lookup table will be sent to the user based on their selection.

To set this up, add a new action step and select Zoho Mail as the action application. Configure it as follows:

Choose the action event: Send Email. Connect your Zoho Mail account by providing necessary credentials. Map the recipient’s email address and the email content from the lookup table.

Once set, you can test the connection to ensure that emails are sent successfully. This completes the automation setup using Pabbly Connect.

5. Conclusion

In conclusion, using Pabbly Connect for automating email responses based on entries in Google Sheets streamlines your communication process. By following the steps outlined, you can efficiently manage email responses tailored to user selections without manual effort.

This automation not only saves time but also ensures that your communication is consistent and accurate. Start leveraging Pabbly Connect today to enhance your workflow!