Automate Email Notifications for Disqualified Candidates Using Pabbly Connect

Learn how to automate email notifications for disqualified candidates using Pabbly Connect with Gmail and Recruiter Flow in this detailed tutorial. Explore systematic approaches to creating efficient automation solutions that convert technical concepts into practical, implementable instructions.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Email Automation

To automate email notifications for disqualified candidates, you first need to access Pabbly Connect. Start by signing in to your Pabbly account and navigate to the dashboard.

Click on the big blue button labeled ‘Create Workflow’. In the dialog box that appears, name your workflow, such as ‘Send Email to Disqualified Candidates on Recruiter Flow’ and click on Create. This sets the stage for integrating Recruiter Flow with Gmail through Pabbly Connect.

2. Connecting Recruiter Flow to Pabbly Connect

The next step is to establish a connection between Recruiter Flow and Pabbly Connect. In your workflow, select Recruiter Flow as the trigger application and choose ‘Candidate Disqualified’ as the trigger event.

• Select ‘Candidate Disqualified’ as the trigger event.
• Click on ‘Connect’ and then ‘Add New Connection’.
• You will need an API key from Recruiter Flow for this connection.

To obtain the API key, email the Recruiter Flow support team. Once you receive your API key, paste it into the designated field in Pabbly Connect and click on Save. This connects the two applications, allowing data transfer when a candidate is disqualified.

3. Sending Emails via Gmail Using Pabbly Connect

After connecting Recruiter Flow, the next step is to set up Gmail as the action application in Pabbly Connect. Choose Gmail and select ‘Send Mail’ as the action event.

Click on ‘Connect’ and then ‘Add New Connection’. Sign in with your Google account and allow the necessary permissions. Once connected, you will see fields for composing your email.

• Map the recipient email address from the trigger response.
• Fill in the sender’s name and email subject.
• Compose the email body with personalized content.

This setup ensures that every time a candidate is disqualified, an email notification will be sent automatically through Gmail, utilizing the data retrieved by Pabbly Connect.

4. Testing the Integration Setup with Pabbly Connect

With your workflow configured, it’s crucial to test the integration. Disqualify a candidate in Recruiter Flow to trigger the workflow. Return to Pabbly Connect and click on ‘Save and Send Test Request’.

This action will fetch the details of the disqualified candidate, including their email address. You should see a response confirming that the email has been sent. Check your Gmail account to verify that the email notification was received.

Testing ensures that your automation works as intended. If everything is set up correctly, every disqualified candidate will receive a notification email automatically without manual intervention.

5. Finalizing Your Workflow in Pabbly Connect

Once testing is successful, your workflow is ready for use. You can now close the setup and monitor any disqualifications that occur in Recruiter Flow. Each disqualification will trigger the email notification process through Pabbly Connect.

Additionally, you can customize the email content further to ensure it meets your organization’s communication standards. This flexibility allows you to adapt the workflow as your needs change.

With this automated system in place, you can focus on other important tasks, knowing that disqualified candidates will be notified promptly through the integration of Recruiter Flow and Gmail via Pabbly Connect.

Conclusion

This tutorial demonstrated how to automate email notifications for disqualified candidates using Pabbly Connect with Gmail and Recruiter Flow. By following these steps, you can save time and streamline your recruitment process effectively.