Automate Data Submission from Google Sheets to JotForm Using Pabbly Connect

Learn how to automate data submission from Google Sheets to JotForm using Pabbly Connect. This detailed tutorial outlines each step for seamless integration. Eliminate manual repetitive tasks from your workflow. Discover proven automation methods with intuitive steps designed for efficiency-minded professionals.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Automation

To start automating data submission from Google Sheets to JotForm, you need to set up Pabbly Connect. This platform will serve as the central hub for your automation tasks. First, create a free account on Pabbly Connect, which can be done in just a few minutes.

Once logged in, navigate to the dashboard and click on the ‘Create Workflow’ button. Name your workflow something descriptive, like ‘Google Sheets to JotForm Automation’. This will help you identify the workflow later on. Select the appropriate folder in your Pabbly Connect account where this automation will be saved.

2. Trigger Setup with Google Sheets in Pabbly Connect

In this step, you will configure the trigger that will initiate the automation whenever new data is added to your Google Sheets. In the Pabbly Connect workflow, find the trigger window and choose Google Sheets as your application. using Pabbly Connect

• Select the trigger event as ‘New or Updated Spreadsheet Row’.
• Pabbly Connect will provide a Webhook URL that you will need to connect to Google Sheets.
• Copy this Webhook URL to use in the Google Sheets add-on.

Once you have copied the Webhook URL, go to your Google Sheets, click on ‘Extensions’, then ‘Add-ons’, and select ‘Get Add-ons’. Search for Pabbly Connect Webhooks and install it. After installation, refresh your Google Sheets and set up the initial configuration by pasting the Webhook URL.

3. Configuring the Google Sheets Webhook

After setting up the Webhook URL in Google Sheets, you need to specify the trigger column. The trigger column is the last column where data will be entered. For example, if the last column with data is column E, you will set this as your trigger column. using Pabbly Connect

Once you have set the trigger column, send a test request to ensure that Pabbly Connect is receiving data correctly from Google Sheets. If the test is successful, you will see a confirmation in Pabbly Connect indicating that the data has been received.

Finally, click on the submit button in the Google Sheets add-on to finalize the configuration. This will ensure that every time a new row is added to your Google Sheets, Pabbly Connect will automatically trigger the next steps in your workflow.

4. Action Setup to Send Data to JotForm

Now that your trigger is set up, the next step is to configure the action that will send the user details to JotForm. In the action window of your Pabbly Connect workflow, select the application as JotForm. using Pabbly Connect

Choose the action event as ‘Create Submission’. You will then need to connect your JotForm account to Pabbly Connect by entering your API key, which you can find in your JotForm account settings.

• Input the form URL from JotForm where the data will be submitted.
• Map the fields from Google Sheets to the corresponding fields in your JotForm.

After mapping the fields, click on ‘Save and Send Test Request’ to ensure that the data is being submitted correctly to JotForm. If successful, you will receive a confirmation response indicating that the submission has been made.

5. Testing and Verifying the Automation

To ensure that your automation is working correctly, add a new row of user data in your Google Sheets. This should trigger the workflow in Pabbly Connect, sending the new data to JotForm automatically.

Check your JotForm submissions to verify that the new data has been submitted successfully. If everything is set up correctly, you should see the new entries appear in your JotForm account.

This automation not only saves time but also reduces the chances of manual errors during data entry. With Pabbly Connect, you can easily manage and automate data submissions between various applications, enhancing your workflow efficiency.

Conclusion

In this tutorial, we demonstrated how to automate data submission from Google Sheets to JotForm using Pabbly Connect. By following the steps outlined, you can streamline your data entry process and improve productivity.