Automate Calendly Meeting Cancellations for Invalid Invitees & Send Slack Notifications Using Pabbly Connect

Learn how to automate Calendly meeting cancellations for invalid invitees and send Slack notifications using Pabbly Connect in this detailed tutorial. This comprehensive guide reveals exactly how to connect your applications and automate repetitive tasks — accessible for professionals of all technical backgrounds.

Watch Step By Step Video Tutorial Below

1. Access Pabbly Connect for Integration

To automate Calendly meeting cancellations for invalid invitees, you need to access Pabbly Connect. Start by opening a web browser and navigating to Pabbly Connect’s website. If you don’t have an account, click on the ‘Sign Up for Free’ button to create one. This process is quick and allows you to get 100 tasks free every month.

Once logged in, you’ll see the dashboard. Click on the ‘Access Now’ button under Pabbly Connect to begin creating your workflow. Here, you’ll set up the integration between Calendly, Zero Bounce, and Slack through Pabbly Connect.

2. Create a New Workflow in Pabbly Connect

After accessing Pabbly Connect, the next step is to create a new workflow. Click on the ‘Create Workflow’ button. A pop-up window will appear asking you to name your workflow. Name it something relevant, such as ‘Automate Calendly Meeting Cancellations for Invalid Invitees and Send Slack Notifications.’ Select a folder to save your workflow, ensuring it’s organized.

• Click on ‘Create’ to finalize the workflow setup.
• You will see trigger and action boxes in the new window.

The trigger is the first step that initiates the workflow. For this integration, you will set Calendly as the trigger application. This is done by searching for ‘Calendly’ and selecting it as your trigger application within Pabbly Connect.

3. Set Up Trigger for Calendly Invites

In this step, you will configure the trigger event in Pabbly Connect. Choose the event ‘Invite Created by Organization’ as your trigger event. Click on the ‘Connect’ button to link your Calendly account with Pabbly Connect. If you are logged into your Calendly account, the connection will be established automatically.

Once connected, select the organization and user associated with your Calendly account. Click on ‘Save and Send Test Request’ to confirm the setup. Ensure you have a Calendly Pro Plan, as this is necessary for integration. After this, create a new invite in Calendly to test the trigger setup and ensure it responds correctly in Pabbly Connect.

4. Validate Emails Using Zero Bounce

Now that you have set up the trigger, the next step is to validate the email addresses using Zero Bounce. In Pabbly Connect, add an action step by selecting Zero Bounce as your action application. Choose ‘Validate Email’ as your action event and connect Zero Bounce with your Pabbly Connect account using the API key from Zero Bounce.

• Log into Zero Bounce to retrieve your API key.
• Paste the API key into the provided field in Pabbly Connect.

Next, map the email address from the response received from Calendly into the email field of Zero Bounce. Click on ‘Save and Send Test Request’ to validate the email address. If the email is invalid, you will receive a response indicating its status, which will be crucial for the next steps in your workflow.

5. Cancel Event and Send Notifications on Slack

Once you have validated the email address, the next step is to cancel the event if the email is found to be invalid. In Pabbly Connect, add another action step and select Calendly again. Choose ‘Cancel Event’ as the action event. Connect this action with your existing Calendly connection.

To retrieve the unique event ID necessary for cancellation, you will need to use the response from the previous steps. Map the event ID in the required field and click ‘Save and Send Test Request’. After successfully canceling the event, add a final action step to send a notification to your Slack channel.

Choose Slack as the application and select ‘Send Channel Message’ as the action event. Connect Slack to Pabbly Connect and specify the channel where you want to send notifications. Craft a message that includes details about the canceled meeting, ensuring that all necessary information is dynamically mapped from the previous responses. Click ‘Save and Send Test Request’ to finalize the setup.

Conclusion

This tutorial demonstrated how to automate Calendly meeting cancellations for invalid invitees and send Slack notifications using Pabbly Connect. By following these steps, you can streamline your scheduling process and ensure your team is informed about cancellations, improving efficiency in your workflow.