How to Send Reminder Emails to Employees for Not Filling Up the Timesheet Using Pabbly Connect

Learn how to automate reminder emails to employees for not filling up their timesheets using Pabbly Connect, Google Sheets, and Gmail. Step-by-step tutorial included. Explore systematic approaches to creating efficient automation solutions that convert technical concepts into practical, implementable instructions.

Watch Step By Step Video Tutorial Below

1. Access Pabbly Connect to Schedule Reminder Emails

To begin sending reminder emails to employees for not filling up their timesheets, you first need to access Pabbly Connect. Open your browser and type in the URL: Pabbly.com. Once on the landing page, navigate to the products section and select Pabbly Connect.

After signing in or creating your free account, you will be directed to the dashboard of Pabbly Connect. Here, click on the ‘Create Workflow’ button to start setting up your integration. You can name your workflow something descriptive, like ‘Google Sheets to Gmail Emails’.

2. Connect Google Sheets to Pabbly Connect

Next, you will connect your Google Sheets to Pabbly Connect. Select Google Sheets from the action options. The action event you need is ‘Get Rows’. After selecting this, click on the connect button to establish a connection.

When prompted, choose ‘Add New Connection’ and authenticate your Google account. Once connected, you will need to select the spreadsheet that contains your employees’ timesheet data. For this task, choose the appropriate spreadsheet and specify the sheet that contains the timesheet information.

• Select the spreadsheet where employee timesheet data is stored.
• Choose the specific sheet that contains the timesheet entries.
• Define the range of data to include all relevant entries.

Finally, click on ‘Save and Send Test Request’ to ensure the connection is working properly and data is being pulled correctly from your Google Sheets.

3. Use Iterator in Pabbly Connect for Employee Data

After successfully connecting Google Sheets, the next step is to use the Iterator feature in Pabbly Connect. This function allows you to process each row of employee data individually. Click on the plus button to add a new action and select ‘Iterator’ from the app options.

Choose the array of data you retrieved from Google Sheets in the previous step. This will enable Pabbly Connect to run through each employee’s data row by row, ensuring that reminders are sent only to those who have not filled their timesheets.

• Select the array from the Google Sheets data response.
• Ensure that the iterator processes each entry correctly for accurate email reminders.
• Test the iterator to confirm it segregates data properly.

After testing, you can proceed to the next step, which involves setting conditions for sending reminder emails based on the data processed by the iterator.

4. Send Reminder Emails via Gmail Using Pabbly Connect

The final step is to send reminder emails to employees using Gmail integrated through Pabbly Connect. Select Gmail as your application for the next action and choose ‘Send Email’ as the action event. Connect to your Gmail account just as you did with Google Sheets.

Once connected, you will need to map the recipient’s name and email address using the data from the iterator. Fill in the email subject, such as ‘Timesheet Filling Reminder’, and write the content of the email, ensuring to include a personalized message for each employee.

Map the recipient’s name and email from the iterator data. Create an engaging subject line for the email. Write a clear message reminding employees to fill out their timesheets.

After completing the email setup, click on ‘Save and Send Test Request’ to send a test email. Confirm that the email is received correctly in the employee’s inbox to finalize your setup.

Conclusion

In this tutorial, we explored how to automate reminder emails to employees for not filling up their timesheets using Pabbly Connect. By connecting Google Sheets and Gmail through Pabbly Connect, you can streamline the communication process and ensure timely reminders are sent without manual effort. This integration not only saves time but also enhances productivity in managing employee timesheet submissions.