Learn how to automate sending certificates for your beauty school internship program using Pabbly Connect and WhatsApp. Step-by-step guide included! Develop expertise in application integration and learn how to design streamlined automation workflows using proven, simplified approaches.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Certificate Automation

To automate sending certificates for your beauty school internship program, start by accessing Pabbly Connect. This platform serves as the central integration tool that connects Google Forms, Google Slides, Google Drive, and WhatsApp seamlessly.

Begin by logging into Pabbly Connect. If you’re new, you can sign up for free. Once logged in, create a new workflow by clicking on the ‘Create Workflow’ button. Name your workflow, for example, ‘Beauty School Internship Certificates’. This will help you keep track of your automation.

2. Integrating Google Forms with Pabbly Connect

The first step in the automation process is to connect Google Forms to Pabbly Connect. This is crucial as it allows you to collect responses from interns applying for their certificates. Select Google Forms as your trigger application.

  • Choose the trigger event as ‘New Response in Spreadsheet’.
  • Copy the webhook URL provided by Pabbly Connect.
  • Set up your Google Form to ensure the last question is marked as required.

After configuring the Google Form, test it by submitting a sample response. This allows Pabbly Connect to capture the response data, which will be used in subsequent steps to generate certificates.

3. Creating Certificates in Google Slides

With the data collected from Google Forms, the next step is to create the certificates using Google Slides through Pabbly Connect. This integration allows you to automate the generation of personalized certificates based on the responses received.

Select Google Slides as your action app in Pabbly Connect. Choose the action event as ‘Create Presentation from Template’. Map the fields from the Google Form response, such as the intern’s name and the completion date, to the corresponding fields in your certificate template.

  • Choose your certificate template from Google Slides.
  • Set the title of the new presentation to the intern’s name.
  • Select the location in Google Drive where the certificate will be saved.

After completing the mapping, test this action to ensure that the certificate is generated correctly and saved in Google Drive.

4. Sharing Certificates via Google Drive

Once the certificate is created, the next task is to share it through Google Drive using Pabbly Connect. This step ensures that the interns can access their certificates easily.

In Pabbly Connect, select Google Drive as your next action app. Choose the action event ‘Share a File with Anyone’. Map the file ID of the created certificate to enable sharing permissions.

Connect your Google Drive account to Pabbly Connect. Provide the necessary permissions so that anyone with the link can view the certificate. Test this action to ensure the sharing settings are correctly applied.

This step is crucial for ensuring that the interns receive a viewable link to their certificates when sent via WhatsApp.

5. Sending Certificates via WhatsApp

The final step in this automation process is to send the generated certificate link to the interns via WhatsApp using Pabbly Connect. This integration allows for seamless communication with your interns.

To do this, select WhatsApp as your action app in Pabbly Connect. Choose the action event ‘Send Template Message’. You’ll need to connect your WhatsApp account using the Vati API, which is necessary for sending messages through WhatsApp.

Map the intern’s WhatsApp number to the message template. Insert the certificate link and any other personalized details into the message. Test the action to ensure the message is sent correctly.

Once this step is complete, your interns will receive a personalized message along with their certificate link on WhatsApp, completing the automation process.

Conclusion

In conclusion, using Pabbly Connect to automate the process of sending certificates for your beauty school internship program on WhatsApp streamlines communication and enhances efficiency. By following these steps, you can easily integrate Google Forms, Google Slides, Google Drive, and WhatsApp to create a seamless workflow.

Ensure you check out Pabbly Connect to create business automation workflows and reduce manual tasks. Pabbly Connect currently offer integration with 2,000+ applications.

This automation not only saves time but also ensures that your interns receive their certificates promptly and professionally, enhancing their overall experience with your program.