Automate WhatsApp Messages to Job Applicants with Pabbly Connect

Learn how to send WhatsApp messages to job applicants automatically using Pabbly Connect and Pabbly Connect in this detailed tutorial. Discover hidden automation capabilities within your existing tools. This guide shows you how to connect your essential applications and permanently eliminate redundant manual processes.

Watch Step By Step Video Tutorial Below

1. Overview of Pabbly Connect and Pabbly Form Builder

Pabbly Connect is a powerful automation tool that enables seamless integration between different applications. In this tutorial, we will demonstrate how to use Pabbly Connect along with Pabbly Form Builder to automate WhatsApp messages to job applicants once they fill out a job application form. This integration eliminates the need for manual messaging, making the hiring process more efficient.

To begin, you will need to create your job application form using Pabbly Form Builder. This online form building software allows you to easily design custom forms. Once the form is ready, we will connect it to Pabbly Connect to automate the messaging process via WhatsApp.

2. Setting Up Your Job Application Form in Pabbly Form Builder

Start by logging into your Pabbly Form Builder account. Create a new form titled ‘Job Application Form’. This form will collect essential details from the applicants, such as their name, email, phone number, and resume.

• Log in to your Pabbly Form Builder account.
• Click on the ‘Create New Form’ button.
• Add fields for name, email, phone number, and file upload for CV.
• Save and publish your form.

After creating your form, you can share it with potential applicants. Once applicants start filling out the form, their responses will be captured and sent to Pabbly Connect.

3. Connecting Pabbly Form Builder to Pabbly Connect

To connect your Pabbly Form Builder to Pabbly Connect, you will need to set up a webhook. This webhook will allow data to flow from the form submissions to Pabbly Connect automatically.

Follow these steps to set up the connection:

• Log in to your Pabbly Connect account.
• Click on ‘Create Workflow’ and name it ‘Job Application to WhatsApp’.
• Select Pabbly Form Builder as the trigger app.
• Choose the trigger event as ‘New Form Submission’.

After setting up the trigger, Pabbly Connect will provide a webhook URL. Copy this URL and paste it into the webhook settings of your Pabbly Form Builder account to complete the connection.

4. Sending WhatsApp Messages Using Pabbly Connect

Once the connection is established, the next step is to send WhatsApp messages to the applicants. For this, we will use the Wati API, which allows sending messages via WhatsApp through Pabbly Connect.

To set this up, follow these steps:

In Pabbly Connect, add a new action step and select Wati as the app. Choose the action event as ‘Send Template Message’. Connect your Wati account by entering the API endpoint and access token.

Map the required fields such as the applicant’s phone number and the message template. Ensure that the phone number is entered in the correct format, excluding the plus sign. This will allow Pabbly Connect to send the WhatsApp message automatically whenever a new application is submitted.

5. Testing the Integration

After setting up the integration, it’s crucial to test it to ensure everything works as expected. Fill out the job application form with a test applicant’s details and submit it.

Once the form is submitted, check the WhatsApp account associated with the provided phone number. You should receive a message confirming the application submission. This message is sent automatically via Pabbly Connect, demonstrating the efficiency of the integration.

To summarize:

Fill out the job application form with test data. Submit the form and check your WhatsApp for the confirmation message. Ensure that the message is received correctly, confirming the integration works.

This successful test confirms that Pabbly Connect is effectively automating the process of sending WhatsApp messages to applicants.

Conclusion

In this tutorial, we demonstrated how to automate WhatsApp messages to job applicants using Pabbly Connect and Pabbly Form Builder. By following the steps outlined, you can streamline your hiring process, ensuring timely communication with applicants. This integration not only saves time but also enhances the applicant experience.