Automate Form Responses from JotForm to Google Sheets Using Pabbly Connect

Learn how to automate form responses from JotForm to Google Sheets using Pabbly Connect. Follow this step-by-step guide for seamless integration. Eliminate manual repetitive tasks from your workflow. Discover proven automation methods with intuitive steps designed for efficiency-minded professionals.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect to Automate Form Responses

To begin automating your form responses from JotForm to Google Sheets, you need to access Pabbly Connect. Start by signing up for a free account on the Pabbly Connect landing page, where you will receive free automation tasks each month.

Once signed in, navigate to the dashboard and click on the ‘Create Workflow’ button. Name your workflow appropriately and click ‘Create’. This will lead you to the workflow page where you can set up your trigger and action modules.

2. Configuring JotForm as the Trigger in Pabbly Connect

In this step, you will set JotForm as the trigger application in Pabbly Connect. Click on the trigger window and search for ‘JotForm’. Select it, and then choose the trigger event as ‘New Response’. This event will initiate the workflow whenever a new form submission is received.

• Search for JotForm in the trigger application.
• Select ‘New Response’ as the trigger event.
• Copy the webhook URL provided by Pabbly Connect.

Next, navigate to your JotForm account, select the form you are using, and go to the settings. Under the integrations tab, search for ‘Webhooks’ and paste the copied URL into the appropriate field. Complete the integration, and your JotForm is now connected to Pabbly Connect.

3. Testing the JotForm Integration

After setting up the webhook, it’s essential to test the integration to ensure that data is flowing correctly into Pabbly Connect. Open your form in a new tab and fill out the fields with dummy data. Submit the form to capture the response.

Once submitted, return to Pabbly Connect and check if the response data appears in the response section. You should see all the details captured, such as name, email, and the response to the question about living in India.

4. Using Pabbly Connect Lookup Table to Change Responses

To transform specific responses, such as changing ‘true’ or ‘false’ to ‘yes’ or ‘no’, utilize the lookup table feature in Pabbly Connect. Add a new action step and select ‘Lookup Table’. This allows you to define pairs of labels and their corresponding values.

• Define the label-value pairs for the responses.
• Map the incoming values from JotForm to the lookup key.
• Test the lookup table to ensure it returns the correct values.

For example, if the incoming value is ‘false’, the result should be ‘no’. Map these results so that they can be sent to the next application seamlessly.

5. Sending Data to Google Sheets via Pabbly Connect

In the final step, set up Google Sheets as the action application in Pabbly Connect. Select ‘Add New Row’ as the action event. Connect your Google account and choose the spreadsheet where you want to store the modified data.

Map the fields from the JotForm response, making sure to send the transformed data for the specific question about living in India. Once everything is mapped correctly, click on ‘Save and Send Test Request’ to verify the integration.

Check your Google Sheets to confirm that the data has been added with the correct values. The automation setup is now complete, and your responses will be processed automatically moving forward.

Conclusion

By following this detailed tutorial, you have successfully learned how to automate form responses from JotForm to Google Sheets using Pabbly Connect. This integration streamlines your workflow, saving you time and enhancing productivity.