How to Move Files in Google Drive from One Folder to Another Shared with Specific User Using Pabbly Connect

Learn how to automate moving files in Google Drive using Pabbly Connect. Follow this step-by-step tutorial for seamless integration with your workflow. Learn to create powerful connections between your critical applications without requiring specialized programming knowledge or extensive technical background.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Google Drive Integration

To move files in Google Drive from one folder to another shared with specific users, you need to set up Pabbly Connect. This integration will automate the process of transferring files from a shared folder to a restricted access folder.

Start by signing up for a free account on Pabbly Connect. After logging in, navigate to the dashboard where you can create a new workflow. Name your workflow something descriptive, like ‘Google Drive Files Movement’ to keep track of its purpose.

2. Configuring the Trigger Event in Pabbly Connect

In this step, you will configure the trigger event that will initiate the automation when a new file is uploaded to your Google Drive. Select Google Drive as the application in the trigger window of Pabbly Connect.

Choose the trigger event as ‘New File in Specific Folder’. This setting ensures that the automation responds to new uploads in the designated folder. Connect your Google Drive account by clicking on the ‘Connect’ button, then select ‘Add New Connection’. Sign in to your Google account and allow Pabbly Connect the necessary permissions.

• Select the folder where team members upload files, such as ‘Project Data’.
• Click on ‘Save and Send Test Request’ to fetch the details of the last uploaded file.

Upon successful configuration, you will see the details of the most recent file uploaded in the trigger window, confirming that Pabbly Connect is receiving data from Google Drive.

3. Setting Up the Action to Move Files

Next, you will set up the action in Pabbly Connect that will move the uploaded files to another folder. Again, select Google Drive as the application in the action window.

Choose the action event as ‘Move a File’. This action will allow the automation to relocate files from the shared folder to a designated restricted folder. Since you have already connected your Google Drive account, simply select the existing connection and continue.

• Map the file ID from the trigger response to the ‘File’ field in the action setup.
• Select the folder you want to move the file to, such as ‘Authorized Personal Only’.

After mapping the fields, click on ‘Save and Send Test Request’ to execute the action. If successful, you will receive a positive response indicating that the file has been moved as intended.

4. Testing the Automation Workflow

Now that you have set up the trigger and action in Pabbly Connect, it’s time to test the automation. Upload a new file to the shared folder, such as a document or an image, to see if it moves to the restricted folder.

After uploading, the automation will take a few minutes to process. Pabbly Connect checks for new files every 10 minutes due to its polling-based connection. Once the automation runs, check both the shared folder and the restricted folder to confirm that the file has been moved successfully.

With this setup, every time your team members upload files, they will be automatically transferred to the authorized folder, ensuring that only the intended users have access.

5. Conclusion

Using Pabbly Connect, you can efficiently automate the movement of files in Google Drive, streamlining your workflow. This integration ensures that sensitive files are kept secure and accessible only to specific users.

By following the steps outlined in this tutorial, you can set up your own automated file management system in Google Drive, enhancing collaboration while maintaining control over access.