How to Sync Calendly and Outlook Calendar Using Pabbly Connect

Learn how to sync Calendly with Outlook Calendar using Pabbly Connect. This step-by-step tutorial covers the entire integration process for seamless automation. Develop expertise in application integration and learn how to design streamlined automation workflows using proven, simplified approaches.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Integration

To sync Calendly with Outlook Calendar, you first need to access Pabbly Connect. This platform allows you to automate workflows between various applications seamlessly.

After signing up for a free account on Pabbly Connect, log into your dashboard. You will find the option to create a new workflow. Click on the ‘Create Workflow’ button to start the integration process.

2. Creating a Workflow in Pabbly Connect

In this section, you will create a workflow to connect Calendly and Outlook Calendar using Pabbly Connect. First, name your workflow something descriptive, like ‘Sync Calendly and Outlook Calendar Automatically’.

• Click on the blue button labeled ‘Create Workflow’.
• Provide a name for your workflow.
• Select the trigger application as Calendly and the action application as Microsoft Outlook.

By selecting these applications, you are indicating that whenever a new event is created in Calendly, it should be automatically synced to your Outlook Calendar through Pabbly Connect.

3. Connecting Calendly to Pabbly Connect

The next step involves connecting your Calendly account to Pabbly Connect. Click on the ‘Connect’ button and choose to add a new connection.

Authorize Pabbly Connect to access your Calendly account. Once connected, you will see your organization name and username automatically populated. Click on the button to start waiting for a response from Calendly.

• Click on ‘Add New Connection’.
• Select your Calendly account and authorize access.
• Wait for the response from Calendly.

After a successful connection, go back to your Calendly application and create a test event. This will help confirm that the integration is working properly through Pabbly Connect.

4. Scheduling Event in Outlook Calendar

Once the Calendly and Pabbly Connect integration is confirmed, the next step is to set up the action to create an event in Outlook Calendar. Select the trigger event as ‘Create Event’ in Microsoft Outlook.

Just like you did with Calendly, click on the ‘Connect’ button to connect your Microsoft 365 account to Pabbly Connect. After authorizing, select the calendar where you want the events to be scheduled.

Choose the correct calendar from the dropdown list. Map the required fields such as event name, start time, and end time from the Calendly response. Make sure to format the date and time correctly in UTC format.

After mapping the fields, save the workflow and test to ensure that the event from Calendly appears in your Outlook Calendar. This is where Pabbly Connect automates the entire process, ensuring no manual entry is required.

5. Finalizing and Testing the Integration

To finalize the integration, click on the ‘Save and Send Test Request’ button in Pabbly Connect. This action will send a test event to your Outlook Calendar based on the details received from Calendly.

Check your Outlook Calendar to confirm that the event has been successfully scheduled. If everything is set up correctly, you will see the event appear with the correct timings and details. This confirms that Pabbly Connect is successfully syncing events between Calendly and Outlook Calendar.

Once this automation is established, you can relax and let Pabbly Connect handle all future event syncing without any manual effort.

Conclusion

By following these steps, you can effectively sync Calendly with Outlook Calendar using Pabbly Connect. This automation saves time and ensures that all your scheduled events are accurately recorded in both applications.