Automate Google Forms Submissions with Pabbly Connect and Flowdesk

Learn how to automate Google Forms submissions to Flowdesk using Pabbly Connect. Follow this step-by-step tutorial for seamless integration. Follow this definitive guide to creating powerful automated workflows with straightforward, efficiency-focused solutions that save valuable time.

Watch Step By Step Video Tutorial Below

1. Introduction to Pabbly Connect for Google Forms and Flowdesk Integration

Pabbly Connect is a powerful integration platform that allows you to automate workflows between various applications. In this tutorial, we will use Pabbly Connect to connect Google Forms with Flowdesk. This integration will enable automatic subscriber creation in Flowdesk from Google Form submissions.

To start, ensure you have a Pabbly Connect account. Once logged in, you can create a new workflow that connects your Google Forms with Flowdesk. This connection will help streamline your email marketing process by automatically adding new subscribers.

2. Setting Up Your Workflow in Pabbly Connect

To set up your workflow in Pabbly Connect, click on the ‘Create Workflow’ button on the dashboard. You will need to name your workflow, such as ‘Create Subscriber in Flowdesk on Google Form Submission.’ This name helps identify your automation easily.

Next, you will see two boxes representing the trigger and action. The trigger is the event that starts the workflow, while the action is what happens as a result. Here’s how to set it up:

• Select Google Forms as the trigger application.
• Choose the trigger event as ‘New Response Received.’
• Copy the provided webhook URL from Pabbly Connect.

Once you have set up the trigger, you can proceed to connect Google Forms with Pabbly Connect by pasting the webhook URL into the Google Sheets associated with your form.

3. Connecting Google Forms to Pabbly Connect

Once you have copied the webhook URL, open the Google Sheets linked to your Google Form. Click on “Extensions,” then “Add-ons,” and search for the Pabbly Connect WebEx add-on. If it’s not installed, you will need to install it first.

After installation, go back to “Extensions,” click on Pabbly Connect WebEx, and select “Initial Setup.” Here, paste the webhook URL you copied earlier. Specify the trigger column, which is the column that will send data to Pabbly Connect when filled. This ensures that every new form submission triggers the automation.

• Select the last column in your spreadsheet as the trigger column.
• Make sure the ‘Send on Event’ option is enabled for automatic data transfer.

These steps ensure that every time a new response is received, the data is sent to Pabbly Connect automatically, setting the stage for creating subscribers in Flowdesk.

4. Creating Subscribers in Flowdesk via Pabbly Connect

After setting up your Google Forms integration, the next step is to create subscribers in Flowdesk using Pabbly Connect. Go back to your Pabbly Connect dashboard and select Flowdesk as the action application.

Choose the action event as ‘Create Subscriber’ and connect your Flowdesk account. You will need to authorize Pabbly Connect to access your Flowdesk account. Once connected, map the fields from your Google Form to the corresponding fields in Flowdesk, such as email, first name, and last name.

Map the email address from the Google Form to the subscriber email field in Flowdesk. Map the first name and last name fields as well.

After mapping the fields, click on the ‘Save and Send Test Request’ button. This will send a test subscriber to Flowdesk, confirming that your integration works correctly. You should see the new subscriber appear in your Flowdesk account.

5. Adding Subscribers to Specific Segments in Flowdesk

To enhance your automation, you can also add the newly created subscribers to specific segments within Flowdesk using Pabbly Connect. After the initial setup, add another action by selecting Flowdesk again and choosing the action event ‘Add Existing Subscriber to Segment.’

Map the subscriber email as before and select the segment where you want to add the subscriber. You can also add multiple segments by copying the IDs from the URL of each segment. This allows you to automate subscriber management effectively.

Ensure you have the correct segment IDs copied from Flowdesk. Use the mapping feature to add subscribers to multiple segments if required.

Once you have set up this final step, every new form submission will not only create a subscriber in Flowdesk but also automatically add them to the specified segments. This seamless integration is made possible through Pabbly Connect.

Conclusion

In this tutorial, we explored how to use Pabbly Connect to automate the process of adding Google Forms submissions as subscribers in Flowdesk. This integration not only saves time but also enhances your email marketing efforts by ensuring that all inquiries are captured efficiently.

By following these steps, you can easily set up a workflow that connects Google Forms to Flowdesk via Pabbly Connect, allowing for a smooth and automated subscriber management process.