Automate Leave Notifications on Telegram with Pabbly Connect

Learn how to automate leave notifications on Telegram using Pabbly Connect and Google Forms in this step-by-step tutorial. Master proven automation processes with practical implementation examples and strategic recommendations you can apply immediately in your workflow.

Watch Step By Step Video Tutorial Below

Setting Up Pabbly Connect for Leave Notifications

To automate leave notifications using Pabbly Connect, you first need to access the platform. After logging in to your Pabbly Connect account, click on the ‘Create Workflow’ button. This is where you will define the automation process for your leave notifications.

Next, give your workflow a name, such as ‘Automate Leave Notifications on Telegram from Google Forms.’ This name will help you identify the automation later. Once named, click on the ‘Create’ button to proceed to the next step.

Connecting Google Forms with Pabbly Connect

In this section, you will connect Google Forms to Pabbly Connect. Select Google Forms as your trigger application and choose the ‘New Response Received’ event. This event will trigger the automation whenever a new leave application is submitted via the Google Form.

After selecting the trigger, Pabbly Connect will provide you with a webhook URL. This URL is essential for integrating Google Forms with Pabbly Connect. Copy this URL and head to your Google Sheets associated with the form. You will need to use this URL in the Google Sheets add-on.

Configuring Google Sheets for Pabbly Connect

Now, go to your Google Sheets and click on ‘Extensions’ to find the Pabbly Connect Webhook add-on. If you haven’t installed it yet, you will need to do so. After installation, click on the add-on and select ‘Initial Setup.’ Here, paste the webhook URL you copied earlier.

Next, you will be prompted to specify a trigger column. This column should be the one where the final data will be entered. For example, if your final data is in column I, set that as your trigger column. This ensures that every time a new response is added to this column, Pabbly Connect will capture it and execute the workflow.

Sending Notifications to Telegram via Pabbly Connect

With Google Forms and Google Sheets connected, the next step is to send notifications to Telegram. In Pabbly Connect, select Telegram as your action application. Choose the ‘Send a Text Message’ event to notify your team members about leave applications.

To set up this connection, you need a Telegram bot token. Create a new bot using the BotFather in Telegram. After creating the bot, copy the token provided and paste it into the Pabbly Connect setup. Specify the chat ID of your Telegram group where you want the notifications to be sent.

Finalizing Your Workflow in Pabbly Connect

After setting up the Telegram connection, it’s time to finalize your workflow in Pabbly Connect. You will need to map the fields from your Google Form submission to the message that will be sent to Telegram. This includes details like employee name, ID, contact number, and leave dates.

Once you have mapped all relevant fields, click on ‘Save and Send Test Request.’ This will send a test notification to your Telegram group. If everything is set up correctly, you will see a notification in your group confirming the leave application details.

Conclusion

In this tutorial, you learned how to automate leave notifications on Telegram using Pabbly Connect. By integrating Google Forms and Pabbly Connect, you can streamline the leave application process and keep your team informed effortlessly. This setup allows you to focus on your core tasks while Pabbly Connect handles the automation seamlessly.