How to Send Email in Even Calendar Weeks Using Pabbly Connect

Learn how to automate sending emails in even calendar weeks using Pabbly Connect. Step-by-step tutorial for integrating Google Sheets and Gmail. Eliminate manual repetitive tasks from your workflow. Discover proven automation methods with intuitive steps designed for efficiency-minded professionals.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Email Automation

To send email in even calendar weeks, the first step is to access Pabbly Connect. This platform allows you to automate workflows between various applications, including Google Sheets and Gmail. Start by signing in to your existing Pabbly Connect account or create a new one to get started.

Once logged in, navigate to your dashboard where you can create new workflows. Click on the ‘Create Workflow’ button located at the top right corner. Name your workflow something relevant, like ‘Send Email in Even Calendar Weeks’. This setup will help you manage your automation effectively.

2. Setting Up the Trigger in Pabbly Connect

The next step involves setting up a trigger in Pabbly Connect. For this automation, you’ll want to use the ‘Schedule Webhook’ feature. This allows you to define when the emails will be sent. Choose the day of the week as Monday and set the time to 10 a.m. This configuration ensures that your emails are sent consistently each week.

• Select ‘Schedule Webhook’ as the trigger application.
• Set the schedule to run every Monday at 10 a.m.
• Click ‘Save’ to confirm your trigger settings.

After setting the trigger, you will need to get the current date. Use the ‘Date Time Formatter’ by Pabbly Connect to fetch today’s date. Format it to MM/DD/YY for consistency. This step is crucial for determining whether the current week is even or odd.

3. Checking If the Week is Even

To ensure that emails are sent only during even calendar weeks, you need to check the week number. Use the ‘Number Formatter’ by Pabbly Connect to apply a formula that determines whether the week is even. The formula will return a value of 1 for even weeks and 0 for odd weeks.

• Input the formula to check if the week number is even.
• Map the current date from the previous step into the formula.
• Click ‘Save’ and send a test request to validate the formula.

Once you receive the result, a value of 1 indicates it’s an even week. This result will be used in the next step to filter the workflow, ensuring that emails are only sent during even weeks.

4. Filtering the Results in Pabbly Connect

After determining the week status, the next step is to filter the results using Pabbly Connect. Add a new action step using the ‘Filter’ feature. This allows you to set a condition that the workflow should only proceed if the week is even.

Set the filter condition to check if the value equals 1. Test the filter to ensure it returns a success condition. Proceed to the next action only if the condition is true.

This filtering step is essential as it ensures that the subsequent actions only occur during even weeks, maintaining the integrity of your email schedule.

5. Sending Emails to Customers via Gmail

Now that your workflow is set up with the necessary triggers and filters, it’s time to send the emails. Use the ‘Gmail’ integration in Pabbly Connect to send emails to your customers. Choose the action event as ‘Send Email’ and connect your Gmail account.

Map the recipient’s email address from the previous steps, and fill in the subject and body of the email. For example, use a subject like ‘Even Week Deals for [Customer’s Name]’ and customize the body to include personalized greetings and offers. This mapping ensures that each email is tailored to the customer receiving it.

After completing the email setup, click on ‘Save and Send Test Request’ to verify that the email is sent successfully. If everything is configured correctly, you will receive a positive response, confirming that the email was sent to the customer. This automation will now work in real-time, sending emails every Monday at 10 a.m. during even calendar weeks.

Conclusion

In this tutorial, we explored how to use Pabbly Connect to automate sending emails in even calendar weeks. By integrating Google Sheets and Gmail, you can streamline your communication with customers effectively. This setup not only saves time but also ensures that your customers are informed about the latest offers consistently.