Automate Google Chat Notifications from Google Sheets with Pabbly Connect

Learn how to send automated Google Chat notifications from Google Sheets in real-time using Pabbly Connect. Step-by-step tutorial included. Eliminate manual repetitive tasks from your workflow. Discover proven automation methods with intuitive steps designed for efficiency-minded professionals.

Watch Step By Step Video Tutorial Below

Accessing Pabbly Connect for Automation

To start sending automated Google Chat notifications from Google Sheets, you first need to access Pabbly Connect. This powerful integration platform enables seamless automation without coding skills. Visit the Pabbly Connect homepage by entering Pabbly.com/connect in your browser.

Once on the homepage, you will see options to either sign in or sign up for free. If you are a new user, click on the ‘Sign Up for Free’ button to create your account and receive 100 free tasks monthly to test the automation features of Pabbly Connect.

Creating a Workflow in Pabbly Connect

After signing in, navigate to the dashboard of Pabbly Connect. Here, you can create a new workflow by clicking on the ‘Create Workflow’ option located in the top right corner. A dialog box will prompt you to name your workflow. Enter a name such as ‘Send Automated Google Chat Message from Google Sheets’ and select a folder for organization.

Upon clicking ‘Create’, you will see two windows open for trigger and action. The trigger will be Google Sheets, and the action will be Google Chat. This setup means that whenever a new row is added in Google Sheets, a corresponding message will be sent in Google Chat through Pabbly Connect.

Setting Up Google Sheets as the Trigger

To set Google Sheets as the trigger in Pabbly Connect, select it from the list of applications. Next, choose the trigger event as ‘New or Updated Spreadsheet Row’. This event indicates that the workflow will initiate whenever a new row is added to your Google Sheets.

After selecting the trigger, Pabbly Connect provides a webhook URL. Copy this URL as it will be used to connect Google Sheets to Pabbly Connect. Open your Google Sheets, go to Extensions > Add-ons > Get Add-ons, and search for ‘Pabbly Connect Webhooks’ to install the necessary add-on.

• Install the Pabbly Connect Webhooks add-on.
• Access the initial setup under Extensions > Pabbly Connect Webhooks.
• Paste the copied webhook URL and specify the trigger column.

After completing these steps, click on ‘Send Test’ to verify the connection. Once successful, you will see the test data captured in Pabbly Connect.

Configuring Google Chat as the Action

With Google Sheets set up as the trigger, the next step is to configure Google Chat as the action in Pabbly Connect. Select Google Chat from the action applications list and choose the action event ‘Create Message’. This action will allow you to send messages to your desired Google Chat space.

To connect Google Chat, you will need a webhook URL for your chat space. Click on the hyperlink provided in Pabbly Connect to access the Pabbly Forum page, where you can find the Avatar URL. Then, navigate to your Google Chat space, click on ‘Apps and Integrations’, and create a new webhook by providing a name and pasting the Avatar URL.

• Create a new webhook in Google Chat.
• Copy the new webhook URL and paste it in Pabbly Connect.
• Map the message content from the Google Sheets response.

After mapping the message content, click on ‘Save and Send Test Request’. Check your Google Chat space to confirm if the message has been received successfully.

Testing and Verifying the Integration

Once the setup is complete, it’s time to test the automation. Go back to your Google Sheets and add a new row with a message. For example, enter ‘Hello team, please submit your reports by the end of the day.’ This action will trigger the workflow configured in Pabbly Connect.

After adding the new message, check your Google Chat space. You should see the message appear almost instantly. This confirms that the integration between Google Sheets and Google Chat through Pabbly Connect is functioning correctly and that messages are being sent automatically as intended.

By following these steps, you can automate the process of sending notifications to your Google Chat space whenever updates are made in Google Sheets. This integration not only saves time but also ensures that your team stays informed in real-time.

Conclusion

In this tutorial, we demonstrated how to use Pabbly Connect to send automated Google Chat notifications from Google Sheets in real-time. By following the detailed steps, you can efficiently set up this integration to enhance communication within your team.