Automatically Capture Webpage Screenshots from Google Forms Responses & Save in Google Drive Using Pabbly Connect

Learn how to automatically capture webpage screenshots from Google Forms responses and save them in Google Drive using Pabbly Connect. Follow our step-by-step tutorial! Eliminate manual repetitive tasks from your workflow. Discover proven automation methods with intuitive steps designed for efficiency-minded professionals.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Automation

To begin automating the process of capturing webpage screenshots, you first need to set up Pabbly Connect. Start by signing up for a free account on Pabbly Connect. Once you have access to the dashboard, click on ‘Create Workflow’ to initiate your automation.

Give your workflow a name, such as ‘Capture Website Screenshot Automatically’. Select the appropriate folder in your Pabbly account where this workflow will be saved and click on ‘Create’. This sets the stage for the automation process to capture screenshots based on Google Forms responses.

2. Setting Google Forms as the Trigger in Pabbly Connect

In this step, you’ll configure the trigger in Pabbly Connect to respond to new Google Forms submissions. Select Google Forms as the app and choose the trigger event ‘New Response Received’. After selecting this, Pabbly Connect will provide you with a webhook URL.

• Copy the webhook URL provided by Pabbly Connect.
• Open your Google Form and ensure the last question is marked as required.
• Link the Google Form responses to a new Google Sheet.

This setup allows Pabbly Connect to capture responses directly from Google Forms, which will be essential for the next steps in your automation process.

3. Linking Google Sheets with Pabbly Connect

Next, you need to connect Google Sheets to your Pabbly Connect workflow. In your Google Sheet, install the Pabbly Connect Webhooks add-on. After installation, refresh your Google Sheet and navigate to Extensions > Pabbly Connect Webhooks > Initial Setup. using Pabbly Connect

In the setup, select the sheet containing your form responses, paste the copied webhook URL, and set the trigger column. This column should correspond to the last column where data will be entered, typically the column that captures the URL input. Click ‘Submit’ to finalize this integration.

4. Capturing Webpage Screenshots with HTML to Image

With the Google Sheets integration complete, the next step is to capture the webpage screenshot. In the action step of Pabbly Connect, select ‘HTML to Image’ and choose the action event ‘Capture Website Screenshot’. Connect your HTML to Image account using the API key provided on their website.

• Map the URL from the Google Sheets response to the HTML to Image action.
• Set the viewport dimensions and specify whether you want a full-page screenshot.
• Click ‘Save and Send Test Request’ to capture the screenshot.

This will generate a screenshot of the webpage linked in the Google Form submission and provide you with a URL for the image.

5. Uploading Screenshots to Google Drive

Finally, you need to upload the captured screenshot to Google Drive. In the action step of Pabbly Connect, select Google Drive and choose the action event ‘Upload a File’. Connect your Google Drive account by signing in and granting necessary permissions.

Map the URL of the captured screenshot from the HTML to Image response to the Google Drive upload action. Specify the folder ID where you want to save the images and set a file name that includes the user’s name and the website URL. Click ‘Save and Send Test Request’ to complete the upload process.

Conclusion

By following these steps, you can effectively automate the process of capturing webpage screenshots from Google Forms responses and saving them in Google Drive using Pabbly Connect. This integration streamlines your workflow, allowing for efficient data collection and management.