Automate Google Calendar Events with Pabbly Connect: A Step-by-Step Guide

Learn how to automate Google Calendar events using Pabbly Connect with Google Sheets. Create and share events seamlessly with specific users or groups. Discover how to seamlessly connect your essential tools through accessible instructions that make powerful automation available to professionals at every skill level.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Google Calendar Integration

To automate Google Calendar events using Pabbly Connect, start by accessing the Pabbly Connect website. This platform acts as the central hub for integrating various applications, including Google Sheets and Google Calendar. using Pabbly Connect

On the Pabbly Connect homepage, you can either sign in if you are an existing user or click on the ‘Sign Up for Free’ button if you are new. After creating your account, you will receive 100 free tasks every month to explore the platform and test various automations.

2. Creating a New Workflow in Pabbly Connect

Once you are logged into Pabbly Connect, navigate to the dashboard and click on the ‘Create Workflow’ option. Here, you will name your workflow, for example, ‘Create Google Calendar Events and Give Access to Guests Automatically.’ This name helps you identify the workflow later. using Pabbly Connect

• Select the appropriate folder for your workflow.
• Click on the ‘Create’ button to proceed.
• You will see two windows: one for the trigger and one for the action.

The trigger will be set to Google Sheets, while the action will be Google Calendar. This setup ensures that when a new row is added to Google Sheets, an event will automatically be created in Google Calendar.

3. Setting Up Trigger in Google Sheets

To set up the trigger, select Google Sheets as your trigger application in Pabbly Connect. Then, choose the trigger event as ‘New or Updated Spreadsheet Row.’ This event will initiate the workflow whenever a new row is added. using Pabbly Connect

After selecting the trigger event, Pabbly Connect provides you with a webhook URL. This URL acts as a bridge to send data from Google Sheets. Copy this URL and head to your Google Sheets document.

• Go to ‘Extensions’ and select ‘Add-ons’.
• Click on ‘Get Add-ons’ and search for ‘Pabbly Connect Webhooks’ to install the add-on.
• After installation, refresh your Google Sheets to see the Pabbly Connect option under Extensions.

In the Pabbly Connect Webhooks add-on, perform the initial setup by pasting the copied webhook URL and selecting the trigger column, which should be the last column that will contain data. In this case, it is the email column for guests.

4. Creating Google Calendar Event with Pabbly Connect

After successfully setting up the trigger, the next step is to create the Google Calendar event. In Pabbly Connect, select Google Calendar as the action application and choose the action event ‘Create an Event.’ Connect your Google Calendar account, either by selecting an existing connection or creating a new one. using Pabbly Connect

Once connected, fill in the necessary details for the event. You will need to map the title, description, start date, and end date from the data received from Google Sheets. Mapping ensures that the data is dynamically pulled from Google Sheets for each new event.

Select the calendar where the event will be created. Ensure the date format matches the required format for Google Calendar. Map the guest’s email addresses to allow access to the event.

After entering all necessary details, click on ‘Save and Send Test Request’ to create the event. You can check your Google Calendar to confirm that the event has been created successfully.

5. Granting Access to Guests in Google Calendar

To provide admin access to the guests of the event, you will need to add another action step in Pabbly Connect. Select Google Calendar again and choose the action event ‘Update Detailed Event.’ This step allows you to modify the event details post-creation.

Map the event ID, title, and other relevant details from the previous action response. Make sure to set the option for ‘Guests can modify event’ to true, which grants them administrative rights. Finally, map the email addresses of the guests again to ensure they have access to the event.

Click on ‘Save and Send Test Request’ to confirm the changes. Check the guests’ email accounts to verify they received the event invitations.

By following these steps, you have successfully automated the process of creating Google Calendar events and sharing them with specific users using Pabbly Connect.

Conclusion

In this tutorial, we explored how to automate Google Calendar events using Pabbly Connect and Google Sheets. By following the steps outlined, you can create events seamlessly and share them with specific users or groups, enhancing your productivity.