How to Add WooCommerce Orders to Google Sheets Using Pabbly Connect

Learn how to integrate WooCommerce with Google Sheets using Pabbly Connect for seamless order management. Follow our step-by-step tutorial to automate your workflow! Explore systematic approaches to creating efficient automation solutions that convert technical concepts into practical, implementable instructions.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for WooCommerce and Google Sheets

To start integrating WooCommerce orders into Google Sheets, you will first need to access Pabbly Connect. This powerful automation tool allows you to connect various applications seamlessly. Sign up for a free account on Pabbly Connect to begin your automation journey.

Once logged in, navigate to the dashboard and click on the blue button labeled ‘Create Workflow’. Provide a name for your workflow, such as ‘Add WooCommerce Orders in Google Sheets for Multiple Products’. Select the main workflow folder and click on ‘Create’ to proceed.

2. Configuring Trigger and Action in Pabbly Connect

In the Pabbly Connect interface, you will find two boxes labeled as ‘Trigger’ and ‘Action’. The trigger represents the event that starts the automation, while the action is what happens as a result. For this integration, select ‘WooCommerce’ as the trigger application and ‘New Order’ as the trigger event. using Pabbly Connect

• Select ‘WooCommerce’ as your trigger application.
• Choose ‘New Order’ as the trigger event.
• Copy the provided webhook URL for integration.

Make sure to disable the simple response option in Pabbly Connect to enable advanced response format. This is crucial for capturing detailed order information. After copying the webhook URL, proceed to your WooCommerce settings to set up the webhook.

3. Setting Up WooCommerce Webhook

In your WooCommerce dashboard, navigate to ‘Settings’ and then to the ‘Advanced’ section. Here, you will find the option for webhooks. Click on ‘Add New Webhook’. Provide a name such as ‘Connection with Pabbly Connect’, set the status to active, and paste the copied webhook URL in the delivery URL field.

Next, ensure that you select the same topic as the trigger event, which is ‘New Order’. Save the webhook settings. Once saved, you will receive a webhook ID, indicating that the connection has been successfully established. This step is vital as it allows Pabbly Connect to listen for new orders placed in WooCommerce.

4. Transforming Order Data for Google Sheets

After setting up the webhook, the next step is to transform the order data into a format suitable for Google Sheets. In Pabbly Connect, click on the plus icon to add a new step and search for the ‘Data Transformer’ feature. This allows you to convert the array of order details into a simpler format.

• Select ‘Data Transformer’ from the options.
• Map the line items data from the previous step.
• Convert JSON data into comma-separated values.

To ensure the data is correctly formatted, you can replace commas with new lines. This can be achieved by adding another step in Pabbly Connect using the text formatter feature. This step will ensure that each product detail appears on a new line in your Google Sheets.

5. Sending Transformed Data to Google Sheets

Once the data is transformed, it’s time to send it to Google Sheets. In Pabbly Connect, select Google Sheets as the action application and choose ‘Add a New Row’ as the action event. Connect your Google Sheets account by providing the necessary access.

After connecting, select the spreadsheet and the specific sheet where you want the data to be sent. Map the fields from the transformed data to the corresponding columns in your Google Sheet, such as customer name, email, product details, and total amount.

Once all fields are mapped, the integration is complete. You can test the workflow by placing a new order in WooCommerce. The order details should automatically appear in your Google Sheets, confirming that Pabbly Connect is functioning correctly. This automation saves time and ensures accurate order tracking without manual input.

Conclusion

Integrating WooCommerce orders into Google Sheets using Pabbly Connect simplifies order management and enhances efficiency. By following the steps outlined in this tutorial, you can automate your workflow, ensuring that every new order is captured and documented seamlessly. Start automating today for better business management!