How to Add Guests to Google Calendar Events Using Pabbly Connect: A Step-by-Step Guide

Learn how to integrate JotForm and Google Calendar using Pabbly Connect to add guests to events seamlessly. Follow this detailed step-by-step guide. Navigate the automation landscape confidently with clear, structured guidance suitable for professionals regardless of prior technical experience.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Integration

To begin adding guests to Google Calendar events, you first need to access Pabbly Connect. This integration platform facilitates the connection between JotForm and Google Calendar, allowing you to automate guest additions seamlessly.

As an existing user, sign in to your Pabbly Connect account. If you are new, you can sign up for free to get started. Once logged in, navigate to the Pabbly Connect dashboard. Here, you will see the option to create a new workflow.

2. Creating a New Workflow in Pabbly Connect

In this section, you will create a new workflow in Pabbly Connect to set up the integration. Click on the ‘Create Workflow’ button located at the top right corner of your dashboard.

In the dialog box that appears, name your workflow something descriptive, like ‘Add Guests to Google Calendar Event’. You can also choose to save it in a specific folder, such as the one named Google Calendar. After naming your workflow, click on the ‘Create’ button to proceed.

• Choose a trigger application, which in this case will be JotForm.
• Select the trigger event as ‘New Response’ to start the workflow on new form submissions.
• Set the action application to Google Calendar and choose the action event as ‘Add Guest to Event’.

Now that you have set up your trigger and action applications, you can move on to the next steps in your integration process.

3. Connecting JotForm to Pabbly Connect

To connect JotForm with Pabbly Connect, you will need to establish a webhook URL. This URL facilitates communication between the two applications. You will find the webhook URL in your Pabbly Connect workflow setup.

Next, go to your JotForm account, open the form you created for the event, and navigate to the settings. In the settings menu, select Integrations, and search for Webhooks. Paste the webhook URL from Pabbly Connect into the designated field and click on ‘Complete Integration’. This action will link JotForm to your Pabbly Connect account, enabling it to send responses.

4. Testing the Integration with Pabbly Connect

Once the integration is set up, it’s crucial to test it to ensure everything is functioning correctly. Start by publishing your form and making a test submission. After submitting the form, return to Pabbly Connect to check if the response has been captured.

When you submit the test form with dummy details, you should see the response logged in your Pabbly Connect dashboard. This confirms that the workflow is ready to process actual submissions. If the response is successfully captured, you can proceed to add the guest to the Google Calendar event.

• Check the response details in Pabbly Connect to ensure they match the submitted form data.
• Confirm that the trigger is working by monitoring for new responses.

With the successful capture of the form response, you are now ready to add the guest to your Google Calendar event.

5. Finalizing the Guest Addition in Google Calendar

To finalize the integration, you need to connect Google Calendar with Pabbly Connect. Click on the connect button and sign in with your Google account. Grant the necessary permissions to allow Pabbly Connect to access your Google Calendar.

Once connected, select the calendar from your Google Calendar that you wish to add guests to. Choose the specific event (e.g., Pre-Christmas Event) and map the guest’s email address from the JotForm submission to the guest field in Pabbly Connect. This mapping ensures that the correct email is added each time a new response is received.

Finally, click on ‘Save and Send Test Request’ to verify that the guest has been added successfully. Refresh your Google Calendar to see the new guest listed under your event. This confirms that the integration is complete and functioning as intended.

Conclusion

In this tutorial, we explored how to use Pabbly Connect to automate the process of adding guests to Google Calendar events through JotForm submissions. By following these steps, you can streamline your event management efficiently.

Utilizing Pabbly Connect not only saves time but also ensures that all responses are captured accurately, enhancing your event planning experience.