How to Send Personalized Confirmation Emails on Google Forms Submission for Job Applications Using Pabbly Connect

Learn how to automate personalized confirmation emails for job applications using Pabbly Connect and Google Forms. Step-by-step tutorial included. Transform complex automation concepts into accessible, actionable steps that eliminate unnecessary manual work while maximizing existing application capabilities.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Job Application Automation

To send personalized confirmation emails on Google Forms submission, you need to start by accessing Pabbly Connect. This platform is essential for integrating Google Forms with Gmail to automate your email responses.

Begin by navigating to the Pabbly Connect website. If you don’t have an account, click on the ‘Sign Up for Free’ button. Signing up takes just a couple of minutes, and you will receive 100 free tasks each month. If you already have an account, simply log in.

2. Creating a Workflow in Pabbly Connect

After logging into Pabbly Connect, the next step is to create a new workflow for sending personalized confirmation emails. Click on the ‘Create Workflow’ button. You will be prompted to name your workflow; name it something relevant like ‘Send Personalized Confirmation Emails on Google Form Submission’.

• Select the folder where you want to save your workflow.
• Click ‘Create’ to proceed to the workflow setup.

Now, you will see two boxes labeled ‘Trigger’ and ‘Action’. The trigger is the event that will start your workflow. In this case, the trigger will be Google Forms.

3. Setting Up the Trigger for Google Forms in Pabbly Connect

To set up the trigger, search for and select Google Forms as your trigger application in Pabbly Connect. The specific trigger event you want to choose is ‘New Response Received’. This event will activate whenever a new candidate submits their job application.

Next, you will be required to connect your Google Forms account with Pabbly Connect. This is done by copying the VAB URL provided by Pabbly Connect. This URL acts as a bridge between Google Forms and Pabbly Connect. After copying the URL, you need to set it up in your Google Form.

• Go to your Google Form and link it with a Google Sheet.
• In the Google Sheet, go to Extensions > Pabbly Connect VBooks and set up the initial configuration using the VAB URL.

After setting this up, you will need to enable the ‘Send on Event’ option to ensure that new form submissions automatically trigger your Pabbly Connect workflow.

4. Setting Up the Action to Send Emails via Gmail

Now that your trigger is set up, the next step in Pabbly Connect is to configure the action that will send the personalized confirmation email. For this, select Gmail as your action application.

Choose the action event ‘Send Email V1’. You will need to connect your Gmail account to Pabbly Connect by clicking on ‘Connect’ and allowing access. Once connected, you can start filling out the email details.

Map the recipient’s email address from the Google Form response. Set the sender name, which could be your company name. Write a subject line, such as ‘Thank You for Your Application to Green Glow’.

Finally, compose the email content, making sure to personalize it by mapping the candidate’s name and the position they applied for. This way, each candidate receives a tailored email confirmation.

5. Testing and Verifying the Integration

After completing the setup in Pabbly Connect, it’s crucial to test the integration. To do this, fill out the Google Form as a candidate would. Submit the form to trigger the workflow.

Once the form is submitted, check the connected Google Sheet to see if the new row has been added. Then, return to Pabbly Connect to verify that it has received the response. If everything is set up correctly, you should see the details of the form submission in Pabbly Connect.

Finally, check your Gmail to confirm that the personalized confirmation email has been sent to the candidate. If the email appears correctly with the mapped details, your automation is successfully configured!

Conclusion

In this tutorial, we demonstrated how to use Pabbly Connect to send personalized confirmation emails automatically upon Google Forms submission for job applications. This not only streamlines your hiring process but also enhances your candidates’ experience.