How to Schedule Google Form Links on Google Chat Using Pabbly Connect

Learn how to automate Google Form link scheduling in Google Chat using Pabbly Connect. Step-by-step guide to enhance your workflow efficiency. Explore efficient methods for automating routine tasks with clear, concise instructions suited for both newcomers and experienced professionals.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Google Chat Integration

To schedule Google Form links on Google Chat, first, access Pabbly Connect. This platform is essential for integrating Google Chat with your scheduled tasks. Start by navigating to the Pabbly Connect website.

If you are a new user, click on the ‘Sign Up Free’ option to create an account. Existing users can simply click on ‘Sign In’ to access their dashboards. After logging in, you will see the Pabbly apps window, where you can select Pabbly Connect to get started with your automation.

2. Creating a Workflow in Pabbly Connect

Once you are in Pabbly Connect, click on the ‘Create Workflow’ button located at the top right corner. Name your workflow, for instance, ‘Schedule Google Form Links on Google Chat’. You can also choose a folder to organize your workflows.

• Click on the ‘Create’ button to finalize your workflow setup.
• You will now see the trigger and action setup options.

In this step, you need to define your trigger, which will be scheduled by Pabbly Connect. The action will be to send messages via Google Chat. Ensure that you select these options correctly to proceed.

3. Setting Up the Trigger in Pabbly Connect

For your trigger application, select ‘Schedule by Pabbly’. This feature allows you to automate the timing of your messages. Choose how often you want to run your workflow; in this case, select ‘Every Day’. using Pabbly Connect

Next, specify the time you want the message to be sent. For example, set it to 5:45 PM. After making these selections, click on the ‘Save’ button to confirm your trigger settings. You will receive a successful response indicating that your schedule has been set up correctly.

4. Configuring the Action for Google Chat

Now, it’s time to set up the action in Pabbly Connect. Select ‘Google Chat’ as your action application and choose the event ‘Create a Custom Card Message’. Click on the connect button to integrate your Google Chat with Pabbly Connect.

Upon connecting, you will need to provide several details such as the Chat Webhook URL, header title, and message content. To get the Webhook URL, go to your Google Chat workspace, click on the drop-down arrow, and select ‘Apps and Integration’. From there, add a new webhook.

• Name your webhook (e.g., ‘Daily Work Report Reminder’).
• Copy the generated webhook URL and paste it back into Pabbly Connect.

Fill in the header title and message content, such as ‘Please ensure to submit the work report using the provided form link below’. After entering all required fields, click on the ‘Save and Send Test Request’ button.

5. Verifying the Integration in Google Chat

After completing the setup in Pabbly Connect, check your Google Chat workspace to verify the integration. You should see the daily work report reminder message with the specified header and message content.

Click on the provided form link to ensure it directs you to the correct Google Form. This integration allows you to automate reminders effectively, ensuring your team receives timely notifications for report submissions.

Conclusion

In this tutorial, we explored how to schedule Google Form links on Google Chat using Pabbly Connect. By following these steps, you can automate reminders and enhance your team’s workflow efficiency. This integration is crucial for maintaining regular communication and ensuring timely report submissions.