How to Create Outlook Calendar Event from Jotform Submission Using Pabbly Connect

Learn how to create Outlook Calendar events from Jotform submissions using Pabbly Connect. Follow this step-by-step guide for seamless integration. Explore systematic approaches to creating efficient automation solutions that convert technical concepts into practical, implementable instructions.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Integration

To create Outlook Calendar events from Jotform submissions, you first need to access Pabbly Connect. Start by visiting the Pabbly Connect website and signing in to your account. If you’re new, you can sign up for free to get started with 100 free tasks every month.

Once logged in, navigate to the dashboard where you can see various applications. Click on Pabbly Connect to access its functionality. This platform allows you to automate tasks between different apps, making it easier to manage your workflow.

2. Creating a Workflow in Pabbly Connect

In this step, you will create a workflow to connect Jotform with Outlook Calendar using Pabbly Connect. Click on the ‘Create Workflow’ button located at the top right corner of the dashboard. A pop-up will appear, prompting you to name your workflow.

• Name your workflow as ‘Create Outlook Calendar Event from Jotform Submission’.
• Select a folder where you wish to save this workflow.

After naming and selecting the folder, click on the ‘Create’ button. You will now see two sections: Trigger and Action. This is where you will set up the automation process using Pabbly Connect.

3. Setting Up the Trigger with Jotform

The next step involves setting up the trigger for your workflow. Click on the arrow in the Trigger section to select Jotform as your trigger application. Choose the event type as ‘New Response’. This setup ensures that every time there is a new submission in Jotform, Pabbly Connect will capture it.

After selecting the trigger application and event, Pabbly Connect generates a unique webhook URL. Copy this URL as it will be used to connect your Jotform with Pabbly Connect.

• Open your Jotform account and navigate to the form you created for appointment bookings.
• Go to Settings > Integrations and search for ‘Webhooks’.
• Paste the webhook URL you copied from Pabbly Connect and click on ‘Complete Integration’.

Once this is done, return to Pabbly Connect, and it will indicate that it is waiting for a webhook response, confirming that the integration is successful.

4. Testing the Integration and Capturing Responses

Now, it’s time to test your setup. Fill out the Jotform appointment booking form to simulate a new submission. Ensure all required fields are completed, including first name, last name, email, date, and time.

After submitting the form, go back to your Pabbly Connect dashboard. You should see that the response has been captured successfully, displaying the details you entered in the form.

Check the captured data for accuracy, including names, email addresses, and appointment details. This confirms that your Jotform is correctly integrated with Pabbly Connect.

With the data captured, you are ready to set up the action step that will create the event in your Outlook Calendar.

5. Creating an Event in Outlook Calendar

To finalize the integration, you need to set up the action step in Pabbly Connect. Select Microsoft Office 365 as your action application and choose ‘Create Event in Calendar’ as the action event. Click on ‘Connect’ to link your Office 365 account.

Authorize the connection by clicking on ‘Accept’ when prompted. Once connected, you can configure the event details. Select your calendar, enter the subject (e.g., ‘Appointment Booked’), and fill in the content.

Map the start date and time from the Jotform response to the event. Set the end date and time by adding one hour to the start time using the Date/Time Formatter feature. Finally, click on ‘Save and Send Test Request’ to create the event.

After completing these steps, check your Outlook Calendar to verify that the appointment has been successfully created.

Conclusion

By following the steps outlined in this tutorial, you can easily create Outlook Calendar events from Jotform submissions using Pabbly Connect. This integration streamlines your appointment booking process, ensuring that all submissions are automatically reflected in your calendar.