Integrating Google Forms with Gmail Using Pabbly Connect: A Step-by-Step Guide

Learn how to automate sending registration confirmation emails with Google Forms and Gmail using Pabbly Connect. Follow this detailed tutorial for seamless integration. Follow this definitive guide to creating powerful automated workflows with straightforward, efficiency-focused solutions that save valuable time.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Integration

To start using Pabbly Connect, open your browser and search for ‘Pabbly Connect’. You will find options to sign in or sign up. If you are a new user, click on ‘Sign up for free’ to get started with 100 tasks free each month.

As an existing user, sign in to access your dashboard. Once logged in, click on the ‘Access Now’ button under Pabbly Connect to begin setting up your integration. You will then be presented with various applications available for integration.

2. Creating a Workflow in Pabbly Connect

After accessing Pabbly Connect, the next step is to create a workflow. Click on the ‘Create Workflow’ button, and you will be prompted to name your workflow. Enter a name like ‘Send Registration Confirmation Emails on Google Form Submission’ and select a folder for saving your workflow.

• Click on ‘Create’ to proceed.
• You will see the workflow window, which includes trigger and action options.
• Select Google Forms as your trigger application.

This step establishes the foundation for your automation process. Once you have set up the trigger, you can proceed to define the actions that follow the trigger event.

3. Setting Up Google Forms with Pabbly Connect

Within the workflow, select Google Forms as your trigger application and choose the event ‘New Response Received’. You will be provided with a webhook URL. This URL is essential for connecting Google Forms to your Pabbly Connect workflow.

Next, go to your Google Forms account, and open the form you want to integrate. Click on the ‘Extensions’ menu, go to ‘Add-ons’, and search for ‘Pabbly Connect Webhook’. Install the add-on if you haven’t already.

• Open the Pabbly Connect Webhook add-on and navigate to the initial setup.
• Paste the webhook URL you copied from Pabbly Connect.
• Specify the trigger column as the last column of your form data.

After submitting the setup, your Google Forms will be connected to Pabbly Connect, ready to send data when a new response is received.

4. Sending Confirmation Emails via Gmail

Now that your Google Forms is set up, the next step is to configure the action application, which is Gmail. In your Pabbly Connect workflow, select Gmail as the action application and choose the action event ‘Send Email V2’. using Pabbly Connect

You will need to connect your Gmail account. Click on ‘Add New Connection’ and grant the necessary permissions. Once connected, you will be able to map the email fields from the Google Forms response to your email template.

Map the recipient’s email address from the Google Forms response. Set the sender’s email as your Gmail account. Customize the email subject and body using dynamic fields from the form submission.

This configuration will ensure that every time a new registration is submitted through Google Forms, a personalized confirmation email is sent via Gmail, enhancing your communication with registrants.

5. Testing the Integration and Workflow

With everything set up, it’s time to test your integration. Go back to your Google Form and submit a test response. After submission, check your Google Sheets to confirm that the data has been captured correctly. Then, return to your Pabbly Connect workflow.

In the Pabbly Connect dashboard, you can view the workflow execution. If the test submission was successful, you will see the details populated based on the response. Make sure to enable the ‘Send on Event’ option in the Extensions menu to keep the workflow active.

Verify that the email was sent to the recipient’s inbox. Check that the email content includes the correct dynamic data. Repeat the test with different data to ensure reliability.

Once confirmed, your integration using Pabbly Connect is complete, allowing you to automate email confirmations effectively.

Conclusion

This tutorial demonstrated how to automate sending registration confirmation emails using Pabbly Connect, Google Forms, and Gmail. By following these detailed steps, you can enhance your workflow and improve communication with your registrants.