Automate License Key Delivery with Pabbly Connect: A Step-by-Step Guide

Learn how to automate license key delivery using Pabbly Connect, Razorpay, Google Sheets, and Gmail in this detailed tutorial. Revolutionize your productivity approach with just a few strategic clicks. Uncover professional methods for connecting applications and creating workflows that reclaim hours of your week.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for License Key Automation

To start automating license key delivery, we need to access Pabbly Connect. First, open your browser and search for Pabbly Connect. On the landing page, you’ll see options to sign in or sign up for free. If you do not have an account, click on ‘Sign up for free’.

After signing in, click on the access button for Pabbly Connect. In the dashboard, create a new workflow by clicking the ‘Create Workflow’ button. Name your workflow something descriptive, like ‘Send License Key on Razorpay Payment’.

2. Integrating Razorpay with Pabbly Connect

The next step involves integrating Razorpay with Pabbly Connect. In your workflow, you will set a trigger by selecting Razorpay as the application. The trigger event will be set to ‘Payment Captured’, which activates when a payment is completed successfully.

• Select Razorpay as the trigger application.
• Choose ‘Payment Captured’ as the trigger event.
• Copy the provided webhook URL from Pabbly Connect.

Next, navigate to your Razorpay account and add this webhook URL in the account settings under the Webhooks section. This connection allows Pabbly Connect to receive payment details automatically.

3. Filtering Payments for Specific Software

Once the Razorpay integration is set, we need to filter payments for specific software. In Pabbly Connect, add a filter step after the Razorpay trigger. This filter will ensure that only payments for your software are processed further.

• Select ‘Filter by Pabbly’ as the action application.
• Set the filter condition to check if the payment is for your specific software.

By setting up this filter, Pabbly Connect ensures that the workflow continues only for valid payments, streamlining the process and reducing errors.

4. Fetching License Key from Google Sheets

Now that the payment is filtered, the next action is to fetch the license key from Google Sheets using Pabbly Connect. Select Google Sheets as the action application and choose the ‘Lookup Spreadsheet Row’ event.

Connect your Google Sheets account to Pabbly Connect and select the spreadsheet containing your license keys. Specify the lookup value to find a license key that has not been linked to any customer.

After fetching the license key, you can map the required data to ensure that the correct license key is sent to the customer via email. This step is crucial for automating the delivery process.

5. Sending License Key via Gmail

The final step in this automation is sending the license key to the customer using Gmail through Pabbly Connect. Select Gmail as the action application and choose the ‘Send Email’ event.

Map the recipient’s email address from the Razorpay payment details. Set the email subject to ‘Your License Key for [Software Name]’. Compose the email body including the fetched license key.

Once the email is configured, Pabbly Connect will automatically send the license key to the customer after each successful payment, ensuring timely delivery without manual effort.

Conclusion

By following this tutorial, you can effectively automate the process of sending license keys using Pabbly Connect, Razorpay, Google Sheets, and Gmail. This integration streamlines your workflow, saving time and enhancing customer satisfaction.