Integrating Google Calendar with ClickUp Using Pabbly Connect: A Step-by-Step Guide

Learn how to automate task creation in ClickUp from Google Calendar using Pabbly Connect. Follow our detailed tutorial to streamline your project management. Transform complex automation concepts into accessible, actionable steps that eliminate unnecessary manual work while maximizing existing application capabilities.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Integration

To begin integrating Google Calendar with ClickUp, first access Pabbly Connect by visiting the Pabbly website. If you are a new user, click on ‘Sign Up for Free’ to create an account and receive 100 free tasks each month. Existing users can simply click on ‘Sign In’ to enter their credentials.

Once logged in, navigate to the dashboard where you will find various Pabbly applications. Click on ‘Access Now’ for Pabbly Connect. This will take you to the workflow creation area, where you can begin setting up your automation.

2. Creating a Workflow in Pabbly Connect

In the workflow section of Pabbly Connect, click on the ‘Create Workflow’ button. You will be prompted to name your workflow and choose a folder to save it in. For example, name it ‘Create ClickUp Task from Google Calendar’ and select a folder named ‘Automations’.

• Click on ‘Create’ to open the workflow window.
• In this window, you will set up your trigger and action.

The trigger signifies the event that starts the workflow. In this case, select Google Calendar as the trigger application and specify the event as ‘New Event’. This setup ensures that whenever a new event is created in Google Calendar, it will trigger the workflow in Pabbly Connect.

3. Connecting Google Calendar to Pabbly Connect

After selecting Google Calendar, you will need to connect your account. Click on ‘Connect’ and choose to add a new connection. Sign in with your Google account and grant the necessary permissions to allow Pabbly Connect to access your calendar data.

Once connected, select the specific calendar you want to use for this integration. For instance, if you have multiple calendars, choose the one relevant to your film production company. After selecting the calendar, click on ‘Save and Send Test Request’ to ensure that the connection is working properly.

4. Setting Up ClickUp as the Action Application

Next, you will set ClickUp as the action application in Pabbly Connect. Search for ClickUp and select it. The action event should be set to ‘Create Task’. Click on ‘Connect’ to link your ClickUp account.

• If you haven’t connected ClickUp before, you’ll need to provide an API token.
• Retrieve the API token from your ClickUp account settings under the Apps section.

After entering the API token, select your workspace and the folder where the tasks will be created. You can also specify the task details by mapping them from the Google Calendar event. This mapping allows you to dynamically insert information like the task name and description into ClickUp.

5. Testing the Workflow for Successful Integration

Once everything is set up, it’s crucial to test the workflow to ensure it functions correctly. Create a new event in Google Calendar, such as a casting call, and include relevant details like the date and time. After saving the event, Pabbly Connect will check for new data based on its polling interval.

Wait for the specified time (usually around 10 minutes) for Pabbly Connect to capture the new event details. Once the event is captured, ClickUp should automatically create a new task with the mapped information. You can verify this by checking your ClickUp workspace for the newly created task.

This integration streamlines your project management by ensuring that all events in Google Calendar are automatically reflected as tasks in ClickUp, keeping your production team organized and on track.

Conclusion

In this tutorial, we’ve demonstrated how to integrate Google Calendar with ClickUp using Pabbly Connect. This automation allows you to create tasks seamlessly from calendar events, enhancing your project management efficiency. With Pabbly Connect, you can ensure that no important deadlines are missed, keeping your workflow organized and productive.