Automate WhatsApp Messages on Google Form Submission Using Pabbly Connect

Learn how to automate WhatsApp messages triggered by Google Form submissions using Pabbly Connect. Step-by-step guide to enhance communication. Eliminate manual repetitive tasks from your workflow. Discover proven automation methods with intuitive steps designed for efficiency-minded professionals.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Automation

To automate WhatsApp messages using Pabbly Connect, start by accessing the Pabbly Connect platform. Simply visit the Pabbly website and sign in to your account. If you are a new user, you can sign up for free and receive 100 tasks monthly.

Once logged in, navigate to the Pabbly Connect dashboard. Click on the ‘Create Workflow’ button to initiate the setup. Name your workflow, for example, ‘Send WhatsApp Message on Google Form Submission’, and select the folder where you wish to save it. This sets the stage for automating your messaging process.

2. Setting Up Google Forms as a Trigger in Pabbly Connect

In this section, we will configure Google Forms as the trigger application in Pabbly Connect. Click on the trigger application field and search for ‘Google Forms’. Select it, and then choose the trigger event as ‘New Response Received’. This event will activate the workflow whenever a new form submission occurs.

• Select Google Forms as the trigger application.
• Choose ‘New Response Received’ as the trigger event.
• Copy the provided webhook URL for later use.

After selecting the trigger, you will receive a webhook URL. Copy this URL, as it will be used to connect your Google Forms with Pabbly Connect. This integration allows for seamless data transfer between the two applications, ensuring that every submission is captured efficiently.

3. Linking Google Forms to Pabbly Connect

Next, we will link Google Forms to Pabbly Connect using the webhook URL. Open your Google Forms and navigate to the ‘Responses’ tab. Click on the ‘View in Sheets’ option to access the linked Google Sheets.

• Go to Extensions > Add-ons > Get Add-ons.
• Search for ‘Pabbly Connect Webhooks’ and install it.
• Refresh the spreadsheet after installation.

After refreshing, go back to Extensions and select ‘Pabbly Connect Webhooks’ followed by ‘Initial Setup’. Paste the copied webhook URL into the designated field and specify the trigger column, which is typically the final data column. Click on ‘Submit’ to complete the setup. This step ensures that every response in your Google Form is sent to Pabbly Connect.

4. Sending WhatsApp Messages Using AI Sensei

Now that we have set up our trigger, we will configure the action to send WhatsApp messages using AI Sensei through Pabbly Connect. Click on ‘Add Action Step’ and search for ‘AI Sensei’. Choose the action event as ‘Send Template Message’.

To connect your WhatsApp account, you need to provide an API key from your AI Sensei account. Navigate to your AI Sensei account, go to the ‘Manage’ section, and generate the API key. Copy this key and paste it into the Pabbly Connect action setup.

Enter the API key obtained from AI Sensei. Map the recipient’s mobile number and name from the Google Forms response. Customize the message template using dynamic parameters.

Once everything is configured, click on ‘Save and Send Test Request’ to send a test message. This will allow you to verify that your integration is working correctly, ensuring that WhatsApp messages are sent automatically to registrants.

5. Testing and Verifying the Integration

After setting up the action step, it’s essential to test and verify the entire integration process using Pabbly Connect. Go back to your Google Form and submit a test response. This will trigger the workflow and send the data to Pabbly Connect.

Check your Pabbly Connect dashboard to see if the response has been captured successfully. If everything is set up correctly, you should see the details from the test submission. Make sure to check your WhatsApp for the automated message.

Submit a test response in Google Forms. Verify the response in Pabbly Connect. Check WhatsApp for the received message.

By following these steps, you can ensure that your integration between Google Forms and WhatsApp via Pabbly Connect is functioning smoothly. This automation not only enhances communication but also improves the overall experience for your event attendees.

Conclusion

This tutorial demonstrated how to automate WhatsApp messages triggered by Google Form submissions using Pabbly Connect. By following the steps outlined, you can streamline communication and enhance the registration experience for your attendees.