Integrate Google Forms with Zoom Using Pabbly Connect: A Step-by-Step Guide

Learn how to seamlessly integrate Google Forms with Zoom using Pabbly Connect. Automate your webinar registrations effortlessly with our detailed tutorial. This comprehensive guide reveals exactly how to connect your applications and automate repetitive tasks — accessible for professionals of all technical backgrounds.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Integration

To start integrating Google Forms with Zoom, you first need to access Pabbly Connect. Begin by visiting the Pabbly Connect website. If you’re a new user, sign up for a free account, which gives you 100 tasks monthly.

Once signed up, log in to your account. On the dashboard, locate the option for Pabbly Connect and click on it. This will take you to the workflow creation area where you can set up your integration.

2. Creating a New Workflow in Pabbly Connect

After accessing Pabbly Connect, click on the ‘Create Workflow’ button. Name your workflow something descriptive, like ‘Add Zoom Meeting Registrant on Google Forms Submission.’ Select the appropriate folder for organization.

• Click on ‘Create’ to initiate your workflow.
• You will see two boxes: one for Trigger and one for Action.

In the Trigger section, select Google Forms and choose the event as ‘New Response Received.’ This setup indicates that every time a new form submission occurs, it will trigger the workflow in Pabbly Connect.

3. Connecting Google Forms with Pabbly Connect

To connect Google Forms, you need a webhook URL provided by Pabbly Connect. Copy this URL and go to your Google Form. Open the form you want to integrate and ensure all required fields are set up correctly.

• Click on ‘Responses’ and then select ‘View in Sheets’ to create a Google Sheet for form responses.
• In the Google Sheet, go to Extensions > Add-ons > Get Add-ons, and search for ‘Pabbly Webhooks’ to install it.

Once installed, go back to Extensions, select Pabbly Connect Webhooks, and click on ‘Initial Setup’. Paste the webhook URL, and specify the trigger column, which is usually the last column of your sheet. This enables Pabbly Connect to capture the form data accurately.

4. Testing the Connection Between Google Forms and Pabbly Connect

After setting up the webhook, it’s essential to test the connection. To do this, return to your Google Form and fill it out with dummy data, then submit the form. This action should send the data to Pabbly Connect and populate your Google Sheet.

Once you submit the form, check your Pabbly Connect dashboard. You should see the webhook response indicating that the data was successfully received. This confirms that your Google Forms and Pabbly Connect integration is working correctly.

5. Adding Zoom Registrant via Pabbly Connect

Now that you have confirmed the connection, it’s time to set up Zoom as the action application in Pabbly Connect. In the action step, select Zoom and choose the action event as ‘Add Meeting Registrant’. Click on ‘Connect’ to link your Zoom account.

Once connected, you will need to map the fields from the Google Form to the corresponding fields in Zoom, such as email, first name, and last name. This mapping ensures that every time a new response is captured, the registrant details are sent to Zoom automatically.

After mapping, click on ‘Save and Send Test Request’ to verify if the registrant has been successfully added to your Zoom meeting. Check your Zoom account to confirm that the new registrant appears as expected. This completes the integration process using Pabbly Connect.

Conclusion

In this tutorial, we demonstrated how to integrate Google Forms with Zoom using Pabbly Connect. By automating the registration process, you can streamline your workflow and enhance productivity. This integration allows you to focus on your webinar while Pabbly Connect handles the registrations seamlessly.