Integrating Google Forms with Microsoft Teams Using Pabbly Connect

Learn how to integrate Google Forms with Microsoft Teams using Pabbly Connect for seamless automation. Follow our step-by-step guide to set up notifications for form submissions.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Google Forms Integration

To start integrating Google Forms with Microsoft Teams, Pabbly Connect is the platform you need. First, you must create a free account on Pabbly Connect. You can find a signup link in the description below. Once your account is created, log in to access the Pabbly Connect dashboard.

In the dashboard, you will need to create a new workflow. Click on the ‘Create Workflow’ button and name it appropriately, such as ‘Google Forms to Microsoft Teams.’ Select the folder where you want to save this workflow and click on ‘Create’ to proceed.

2. Trigger Setup: Google Forms in Pabbly Connect

The next step is to set up the trigger for your automation. In the workflow, locate the trigger window and search for ‘Google Forms’ in the Choose App section. Select it and then choose the trigger event as ‘New Response Received.’ This step is crucial as it allows Pabbly Connect to capture new submissions from your Google Form. using Pabbly Connect

• Select ‘Google Forms’ from the app list.
• Set the trigger event to ‘New Response Received.’
• Copy the provided webhook URL for later use.

After selecting the trigger event, Pabbly Connect will generate a webhook URL. This URL needs to be added to your Google Form to capture responses. Go to your Google Form, navigate to the last question, and ensure it is marked as required. Then, link your Google Form to a new Google Sheet to store responses.

3. Linking Google Sheets to Capture Responses

After linking your Google Form to a Google Sheet, you will add the webhook URL from Pabbly Connect to this sheet. Go to ‘Extensions’ in Google Sheets, click on ‘Add-ons,’ and search for ‘Pabbly Connect Webhooks’ to install the add-on if you haven’t already. Once installed, refresh the Google Sheet. using Pabbly Connect

• Select the ‘Pabbly Connect Webhooks’ add-on.
• Choose ‘Initial Setup’ from the add-on menu.
• Paste the webhook URL in the designated field.

In the setup box, select the sheet that contains your form responses and specify the trigger column, which is usually the last column where data is entered. Submit the setup, and you will receive a confirmation that the webhook has been configured successfully.

4. Action Setup: Sending Messages to Microsoft Teams

With the trigger set up, the next step is to send the captured responses to Microsoft Teams. In the action window of your workflow, search for ‘Microsoft Teams’ and select it. Choose the action event as ‘Send Message in a Channel’ and connect your Microsoft Teams account to Pabbly Connect by clicking the ‘Connect with Microsoft Teams’ button. using Pabbly Connect

Once connected, select the team and channel where you want to send the messages. You will need to craft a message that includes the details from the Google Form submission. Use the mapping feature in Pabbly Connect to pull in specific response data, such as the customer’s name, email, and feedback message.

5. Testing and Finalizing the Workflow

After setting up the action, it’s time to test the workflow. Submit a new response through your Google Form to see if the automation works as intended. Check your Microsoft Teams channel for the message that includes all the feedback details. using Pabbly Connect

If everything is set up correctly, you will see the message appear in your selected channel, confirming that the integration is successful. This automation allows your team to receive real-time notifications whenever a new form submission occurs, enhancing communication and response time.

Conclusion

This guide summarizes the key points and helps you understand the essential features and benefits of using this tool.

In conclusion, integrating Google Forms with Microsoft Teams using Pabbly Connect streamlines your feedback process and keeps your team informed. This setup not only automates notifications but also ensures that valuable customer insights are shared promptly. You can easily replicate this process for other applications as well, leveraging the power of Pabbly Connect for various integrations.