Automate GoToTraining Registrations with Google Forms and Pabbly Connect

Learn how to automate GoToTraining registrations using Google Forms submissions with Pabbly Connect. Follow this detailed tutorial for seamless integration. Learn to create powerful connections between your critical applications without requiring specialized programming knowledge or extensive technical background.

Watch Step By Step Video Tutorial Below

1. Introduction to Pabbly Connect for Google Forms Submission

In this section, we will introduce how to use Pabbly Connect for automating registrations in GoToTraining based on Google Forms submissions. This integration streamlines the process of adding registrants without manual input.

To start, you need access to Pabbly Connect. It allows you to create automated workflows between various applications like Google Forms and GoToTraining. This tutorial will guide you through the steps needed to set up this automation.

2. Setting Up Pabbly Connect for Google Forms

To set up Pabbly Connect, first visit the Pabbly website and log in to your account. If you’re a new user, sign up for a free account to get started. Once logged in, navigate to the Pabbly Connect dashboard.

• Click on the ‘Create Workflow’ button.
• Name your workflow (e.g., ‘GoToTraining Registration from Google Forms’).
• Select the appropriate folder for saving your workflow.

After naming your workflow, click on the ‘Create’ button. This will take you to the workflow setup page where you can define the trigger and action steps.

3. Defining Trigger for Google Forms Submission

In this step, you will define the trigger using Pabbly Connect. Select Google Forms as your trigger application. The trigger event should be set to ‘New Response Received’ to capture form submissions.

Once you select the trigger event, Pabbly Connect will provide you with a webhook URL. Copy this URL to connect your Google Forms to the workflow. Next, go to your Google Forms account, navigate to the responses tab, and link your form to a Google Sheets spreadsheet.

• Ensure the last question in your form is marked as required.
• Create a new spreadsheet to store responses by clicking on the ‘Create Spreadsheet’ icon.

After linking the form to Google Sheets, return to Pabbly Connect to complete the setup by pasting the webhook URL into the appropriate field.

4. Configuring Action in GoToTraining

After setting up the trigger, the next step is configuring the action in GoToTraining using Pabbly Connect. Select GoToTraining as your action application and choose the event ‘Create Registrant’.

You will need to connect your GoToTraining account with Pabbly Connect. Click on ‘Connect with GoToTraining’ and follow the authentication steps. Once connected, you will be prompted to select the training session for the registrant.

Map the fields from the Google Forms submission to the corresponding fields in GoToTraining. Ensure to include first name, last name, and email address from the response.

This mapping ensures that each new registrant is created with the correct details automatically whenever a form is submitted.

5. Testing the Integration with Pabbly Connect

To ensure everything is working correctly, you need to test the integration using Pabbly Connect. Start by submitting a test response in your Google Form. After submission, check the responses in your linked Google Sheets.

Return to your Pabbly Connect workflow and check if the response has been captured. If successful, you should see the details from your test submission displayed in the workflow.

Refresh your GoToTraining account to verify that the new registrant has been added. Make sure to check that all details match the submitted form.

This testing phase confirms that your workflow is correctly set up, allowing for seamless automation of GoToTraining registrations through Google Forms.

Conclusion

In summary, using Pabbly Connect to automate GoToTraining registrations from Google Forms submissions significantly enhances efficiency. This integration reduces manual errors and saves time, allowing you to focus on delivering high-quality training sessions. By following the steps outlined in this tutorial, you can set up a seamless registration process for your webinars.