How to Send Zoom Meeting Invite Link via Gmail Automatically with Pabbly Connect

Learn how to automate sending Zoom meeting invites through Gmail using Pabbly Connect. This step-by-step tutorial covers all necessary integrations and configurations. Master proven automation processes with practical implementation examples and strategic recommendations you can apply immediately in your workflow.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Zoom and Gmail Integration

To send Zoom meeting invites through Gmail automatically, you first need to set up Pabbly Connect. This platform allows seamless integration between Zoom and Gmail, automating the entire process. Start by logging into your Pabbly Connect account and navigating to the ‘Create Workflow’ option.

Once in the workflow creation section, select Zoom as your first application and Gmail as your second application. This setup is essential for automating the meeting invite process. After selecting these applications, you can proceed to configure their respective settings.

2. Configuring Zoom in Pabbly Connect

In this step, you will configure the Zoom application within Pabbly Connect. Choose the ‘Send Zoom Meeting Invite’ action event. This action will allow you to create a new meeting in Zoom and send an invite link automatically.

• Select your Zoom account connected to Pabbly Connect.
• Fill in the meeting details, including the topic, date, and time.
• Save the settings to proceed.

After filling in the required details, click on the ‘Save’ button. This action will ensure that your Zoom meeting is created successfully and is ready to send invites through Gmail using Pabbly Connect.

3. Setting Up Gmail Integration in Pabbly Connect

Next, you need to configure the Gmail application within Pabbly Connect. Choose the action event ‘Send Email’ to automate the sending of meeting invites. This step is crucial for notifying participants about the scheduled meeting.

In the email configuration, you will need to specify the recipient’s email address, subject, and body content. Make sure to include the Zoom meeting link generated in the previous step. Here’s what you should include:

• Recipient email address (use dynamic fields for multiple recipients).
• Email subject, e.g., ‘Your Zoom Meeting Invite’.
• Email body, including the meeting details and link.

After entering all the necessary information, click on the ‘Send Test Request’ button to ensure everything is configured correctly. This test will confirm that your Gmail integration works smoothly with Pabbly Connect.

4. Testing and Activating Your Workflow

Once you have configured both Zoom and Gmail in Pabbly Connect, it’s time to test the entire workflow. Click on the ‘Test Workflow’ button to initiate the process. This step will allow you to see if the Zoom meeting invite is sent successfully to the specified Gmail address.

If the test is successful, you will receive a confirmation message. After confirming that everything works as intended, activate your workflow by clicking on the ‘Activate’ button. This final step ensures that your integration runs automatically whenever a new meeting is scheduled in Zoom.

5. Conclusion

Using Pabbly Connect, you can effortlessly automate the process of sending Zoom meeting invites via Gmail. This integration not only saves time but also ensures that all participants are informed promptly. By following the steps outlined in this tutorial, you can streamline your meeting scheduling process effectively.