Automate Emails from Airtable to Gmail Using Pabbly Connect

Learn how to automate sending emails from Airtable to Gmail using Pabbly Connect in this detailed tutorial. Follow step-by-step instructions for seamless integration. Build sophisticated automated workflows in less time than you think. This guide translates complex integrations into straightforward steps for immediate implementation.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Airtable and Gmail Integration

To automate sending emails from Airtable to Gmail, the first step is to access Pabbly Connect. Go to the official Pabbly website and sign in to your account. If you don’t have an account, you can create one quickly and easily.

Once logged in, navigate to the Pabbly Connect dashboard. Click on the ‘Create Workflow’ button to start setting up your integration. Name your workflow, for instance, ‘Airtable to Gmail,’ and click on the ‘Create’ button to proceed.

2. Connecting Airtable to Pabbly Connect

Next, you need to connect Airtable to Pabbly Connect. In the trigger application, select Airtable and choose ‘New Record in View’ as the trigger event. This setup allows Pabbly Connect to respond whenever a new record is added to your Airtable.

• Choose the Airtable base that contains your records.
• Select the table where the new record will be added.
• Choose the view that contains the records you want to monitor.

After selecting the necessary fields, click on the ‘Connect’ button and paste your API token from Airtable. Ensure the connection is successful by clicking on ‘Save’ in Pabbly Connect. This step establishes the link between Airtable and Pabbly Connect.

3. Sending Emails via Gmail through Pabbly Connect

With Airtable connected, the next step is to configure Gmail as the action application in Pabbly Connect. Select Gmail as the action application and choose ‘Send Email’ as the action event. This configuration will allow Pabbly Connect to send emails based on the new records added in Airtable.

To connect Gmail, click on the ‘Connect’ button. You will be prompted to select the Gmail account you wish to use for sending emails. Choose your account and grant permissions to Pabbly Connect for accessing your Gmail. Once authorized, you can proceed with filling in the email details.

• Map the recipient’s name and email address from the Airtable fields.
• Add a subject line, such as ‘Welcome Email,’ to your email.
• Include the body of the email, using the template from Airtable.

Once all fields are filled, click on ‘Save and Send Test Request’ to send a test email. Check your Gmail to confirm that the email has been received successfully, demonstrating that the integration works seamlessly.

4. Finalizing the Integration in Pabbly Connect

After confirming that the email was sent successfully, it’s time to finalize your setup in Pabbly Connect. Review the workflow to ensure that all the connections are correctly established. You can also minimize the trigger and action windows for a cleaner view of your workflow.

Make any necessary adjustments to the fields or settings if required. Once satisfied, you can activate the workflow to start automating the email sending process for every new record added to Airtable. This automation will save you time and ensure timely communication with your contacts.

Conclusion

In this tutorial, we explored how to automate sending emails from Airtable to Gmail using Pabbly Connect. By following the outlined steps, you can easily set up this integration without any coding knowledge. Enjoy the efficiency of automated communication!