How to Send Coupon Codes via Email for New Google Forms Responses Using Pabbly Connect

Learn how to automate sending coupon codes via email for new Google Forms responses using Pabbly Connect. Step-by-step tutorial included. This comprehensive guide reveals exactly how to connect your applications and automate repetitive tasks — accessible for professionals of all technical backgrounds.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Google Forms Integration

To begin sending coupon codes via email to new Google Forms responses, you need to set up Pabbly Connect. Start by visiting the Pabbly Connect website and signing up for a free account. Once you have an account, sign in to access the dashboard.

In the Pabbly Connect dashboard, click on ‘Create Workflow’. You will be prompted to name your workflow; for this tutorial, name it ‘Google Forms to Gmail’. This workflow will automate the process of sending coupon codes to users who fill out your Google Form.

2. Creating a Google Form and Link to Google Sheets

The next step is to create a Google Form that collects user responses. In your Google Form, make sure to include fields for the user’s name, email address, and any other necessary information. Once your form is ready, link it to a Google Sheet by navigating to the Responses tab and selecting ‘Create Spreadsheet’.

• Create a Google Form with fields for Name, Email, and Age.
• Go to the Responses tab in Google Forms.
• Select ‘Create Spreadsheet’ to link the form to a Google Sheet.

This Google Sheet will automatically populate with responses from your Google Form. Whenever a new response is submitted, it will appear here, ready to be processed by Pabbly Connect.

3. Integrating Google Sheets with Pabbly Connect

Now that you have your Google Form and Sheet set up, it’s time to integrate them with Pabbly Connect. In your Pabbly Connect workflow, select Google Sheets as the trigger app. Choose the event ‘New Spreadsheet Row’ to capture responses as they come in.

Next, you will need to authorize Pabbly Connect to access your Google Sheets. Follow the prompts to connect your Google account. After connecting, select the spreadsheet and sheet that you created earlier. This allows Pabbly Connect to monitor the sheet for new entries.

4. Sending Emails with Gmail Through Pabbly Connect

With your Google Sheets integrated, the next step is to set up the action to send emails using Gmail. In the Pabbly Connect workflow, add another action step and select Gmail. Choose the action event ‘Send Email’ to configure the email that will be sent to users after they fill out the form. using Pabbly Connect

Fill in the necessary fields, including the recipient’s email (mapped from the Google Sheet), subject, and body of the email. Personalize the email with the user’s name and include the coupon code from your coupon database. This will ensure that each user receives a unique code after submitting their response.

5. Updating Coupon Code Status After Sending

To prevent duplicate coupon code usage, it’s essential to update the status of the coupon in your Google Sheet after sending the email. In your Pabbly Connect workflow, add another action step for Google Sheets and select ‘Update Row’. Here, you will specify which row to update based on the response submitted by the user.

Set the status of the coupon code to ‘Used’ or similar, ensuring that it cannot be sent to another user. This step is crucial for maintaining the integrity of your coupon distribution process. By integrating these actions through Pabbly Connect, you automate the entire workflow seamlessly.

Conclusion

Using Pabbly Connect, you can efficiently automate sending coupon codes via email to new Google Forms responses. This integration not only saves time but ensures that each user receives their unique code without manual intervention. By following these steps, you can enhance your customer engagement and streamline your promotional efforts.