Collect Student Projects on Gmail & Add Details to Google Sheets Using Pabbly Connect

Learn how to collect student projects from Gmail and add details to Google Sheets using Pabbly Connect. This tutorial provides step-by-step integration instructions. Explore systematic approaches to creating efficient automation solutions that convert technical concepts into practical, implementable instructions.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for Email Parsing

To begin the integration process, access Pabbly Connect. This platform allows you to automate the collection of student projects directly from your Gmail account into Google Sheets.

Once you are on the Pabbly Connect dashboard, create a new workflow. This involves selecting Gmail as the trigger application and setting it to watch for new incoming emails. You will need to authenticate your Gmail account to allow Pabbly Connect to access your emails.

2. Configuring the Gmail Trigger in Pabbly Connect

After setting up the workflow, the next step is to configure the Gmail trigger. In Pabbly Connect, select the ‘New Email’ trigger event from Gmail. This will ensure that every new email received is processed. using Pabbly Connect

• Choose the Gmail account you authenticated earlier.
• Specify the label or folder where the student project emails will arrive.
• Set any additional filters if necessary to refine which emails should trigger the workflow.

Once you have configured these settings, test the trigger to ensure it correctly captures the emails. This step is crucial for ensuring that all relevant data from the emails will be captured accurately.

3. Adding Google Sheets as an Action in Pabbly Connect

Next, you will add Google Sheets as the action application in your Pabbly Connect workflow. This allows you to automatically insert data from the emails into a specified Google Sheets document. using Pabbly Connect

Select Google Sheets as the action application and choose the ‘Add Row’ action event. This will enable you to create a new row in your Google Sheets for each student project email received.

• Select the specific Google Sheets document where you want the data to be stored.
• Map the fields from the Gmail email to the corresponding columns in your Google Sheets.
• Ensure that you include fields such as student name, project title, and any attached files.

After mapping the fields, test this action to confirm that the data is being correctly added to your Google Sheets document.

4. Finalizing the Integration and Testing

Once both the Gmail trigger and Google Sheets action are configured, it’s time to finalize your integration. Ensure that all settings are correct and review the mapping of fields between the two applications.

Run a few tests by sending sample emails with student project details to your Gmail. Check if the data appears accurately in your Google Sheets. This verification step is essential to ensure everything is functioning as intended.

If any issues arise during testing, revisit the mapping and configuration settings in Pabbly Connect. This troubleshooting will help ensure a smooth operation.

Conclusion

In this tutorial, we learned how to use Pabbly Connect to automate the collection of student projects from Gmail and add details to Google Sheets. By following these steps, you can streamline your workflow efficiently.