Learn to seamlessly send online test form links to students on WhatsApp using Pabbly Connect. Follow this step-by-step guide for successful integration. Develop expertise in application integration and learn how to design streamlined automation workflows using proven, simplified approaches.

Watch Step By Step Video Tutorial Below

1. Introduction to Pabbly Connect for WhatsApp Integration

In this tutorial, we will learn how to use Pabbly Connect to send online test form links to students via WhatsApp. Pabbly Connect acts as a powerful integration platform that connects Google Sheets and WhatsApp seamlessly. By following the steps outlined here, you can automate the process of notifying students with their exam links.

To get started, navigate to the Pabbly Connect website and create an account if you haven’t done so already. This integration requires no coding skills, making it accessible for everyone. Once you have your account, you can begin setting up your workflow.

2. Setting Up Google Sheets for Student Data

The first step involves preparing your Google Sheets with student information. You need to create a sheet containing the students’ names and their corresponding WhatsApp numbers. This data will be essential for sending the exam links.

  • Create a new Google Sheet.
  • In Column A, list the names of the students.
  • In Column B, enter their WhatsApp numbers.

Ensure that your data is accurate and well-organized, as this will directly affect the success of your integration with Pabbly Connect. Once your sheet is ready, you can proceed to the next step of setting up the workflow.

3. Creating a Workflow in Pabbly Connect

Now that you have your Google Sheet prepared, it’s time to create a new workflow in Pabbly Connect. Start by logging into your Pabbly Connect account and selecting the option to create a new workflow.

When prompted, give your workflow a name, such as ‘Google Sheets to WhatsApp Integration.’ After naming your workflow, you will see two sections: the trigger and action windows. Set the trigger to be a scheduled time, which will allow you to send the exam links at the desired time.

  • Select ‘Schedule by Pabbly’ as the trigger app.
  • Set your desired date and time for sending the messages.
  • Choose the time zone, ensuring it matches your local time.

After scheduling, you can proceed to the action window where you will choose Google Sheets to fetch the student data.

4. Fetching Data from Google Sheets

In this step, you will configure Pabbly Connect to fetch student data from your Google Sheets. Choose Google Sheets as the action app and select the action event as ‘Get Rows.’ Connect your Google Sheets account to allow Pabbly Connect to access your data.

Next, specify the spreadsheet you created earlier and the range of data you wish to retrieve. For example, if your data is in cells A2 to B15, enter this range in the configuration. Once the connection is successful, Pabbly Connect will pull the data from your sheet, allowing you to proceed with sending the WhatsApp messages.

To ensure everything works correctly, you can test the connection and confirm that the data is being fetched properly. This step is crucial for the subsequent actions where you will send the messages via WhatsApp.

5. Sending WhatsApp Messages Using Pabbly Connect

With the data successfully fetched from Google Sheets, the next step is to send WhatsApp messages using Pabbly Connect and Chat API. Add a new action and select Chat API as the app. Choose the action event to send a message.

In the configuration, enter the API URL and token from your Chat API account. Then, map the phone number and the message body that includes the exam link. For instance, your message could read: ‘Hello [Student Name], please wait until [Time] to take your exam. Here is your link: [Exam Link].’ This personalization enhances engagement with the students.

Finally, test the action to ensure that the messages are being sent correctly. Once verified, your workflow is complete. Students will automatically receive their exam links via WhatsApp at the scheduled time, thanks to the seamless integration facilitated by Pabbly Connect.

Conclusion

In this tutorial, we explored how to use Pabbly Connect to send online test form links to students on WhatsApp. By integrating Google Sheets and Chat API, you can automate the process of notifying students effectively. This setup not only saves time but also ensures that students receive their exam links promptly.

Ensure you check out Pabbly Connect to create business automation workflows and reduce manual tasks. Pabbly Connect currently offer integration with 2,000+ applications.