Integrate WhatsApp with Google Sheets Using Pabbly Connect: A Step-by-Step Guide

Learn how to send competition results to participants on WhatsApp using Pabbly Connect and Google Sheets with this detailed tutorial. Revolutionize your productivity approach with just a few strategic clicks. Uncover professional methods for connecting applications and creating workflows that reclaim hours of your week.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for WhatsApp Integration

To send competition results to participants on WhatsApp, the first step is to access Pabbly Connect. Start by visiting the Pabbly website and clicking on the ‘Products’ tab, then select ‘Connect’ to reach the Pabbly Connect dashboard.

Once on the dashboard, sign in to your account. If you don’t have one, you can create a free account in just a few minutes. After signing in, click on ‘Create Workflow’ to initiate your integration process.

2. Creating a Workflow in Pabbly Connect

In this section, you’ll create a workflow to connect Google Sheets with WhatsApp using Pabbly Connect. Name your workflow something descriptive, like ‘Google Sheets to WhatsApp’. This name will help you easily identify this specific integration later.

After naming your workflow, you will see two windows: the trigger window and the action window. The trigger window is where you specify the event that will start the integration, while the action window defines what happens as a result. For this integration, the trigger will be when a new row is added to Google Sheets, and the action will be to send a message via WhatsApp.

• Select Google Sheets as the trigger application.
• Choose the trigger event as ‘New Spreadsheet Row’.
• Copy the webhook URL provided by Pabbly Connect.

Once you have set up the trigger, you can proceed to configure Google Sheets to send data to Pabbly Connect.

3. Setting Up Google Sheets for Integration

Next, you will set up Google Sheets to work with Pabbly Connect. Open your Google Sheets document and ensure that you have the Pabbly Connect Webhooks add-on installed. If not, go to ‘Extensions’ > ‘Add-ons’ > ‘Get Add-ons’ and search for Pabbly Connect Webhooks to install it.

After installation, refresh your Google Sheets. Go to ‘Extensions’ > ‘Pabbly Connect Webhooks’ and select ‘Initial Setup’. Paste the webhook URL you copied earlier into the designated field. Specify the trigger column where data will be captured, which in this case is column D.

• Ensure the trigger column is set correctly (e.g., column D).
• Click on ‘Send Test’ to verify the connection.

This setup allows Pabbly Connect to listen for new rows added to Google Sheets and trigger the WhatsApp message accordingly.

4. Configuring WhatsApp Integration via Pabbly Connect

Now that Google Sheets is set up, the next step is to configure WhatsApp integration using Pabbly Connect. In the action window of your workflow, select ‘Chat API’ as the application that will send messages through WhatsApp.

Choose the action event as ‘Send Message’. You will need to provide the API URL and Token ID from your Chat API account to connect it with Pabbly Connect. Copy these details from your Chat API account and paste them into the respective fields in Pabbly Connect.

Enter the API URL and Token ID correctly. Map the phone number and message fields from Google Sheets to the Chat API fields.

After configuring these details, click on ‘Save’ to finalize the setup. This allows Pabbly Connect to send personalized WhatsApp messages to participants based on the data from Google Sheets.

5. Testing the Integration and Sending Messages

With everything configured, it’s time to test the integration. Add a new row in your Google Sheets with participant details, including their name, phone number, and competition result. Once you do this, Pabbly Connect will automatically send a WhatsApp message to the participant.

Check your WhatsApp to see if the message has been received. The message will typically read, ‘Hello [Name], congratulations you have got [Prize] in [Competition].’ This confirms that the integration is working flawlessly.

Finally, if you encounter any issues, make sure that the webhook setup is correct and that the Chat API is properly configured. With Pabbly Connect, you can easily automate this process without any coding knowledge.

Conclusion

In this tutorial, we explored how to send competition results to participants on WhatsApp using Pabbly Connect and Google Sheets. By following these steps, you can automate the process of sending personalized messages effortlessly. This integration not only saves time but also enhances communication with participants.