How to Send Messages from Google Sheets to WhatsApp Group Using Pabbly Connect

Learn how to automate sending messages from Google Sheets to a WhatsApp group using Pabbly Connect in this step-by-step tutorial. Build sophisticated automated workflows in less time than you think. This guide translates complex integrations into straightforward steps for immediate implementation.

Watch Step By Step Video Tutorial Below

1. Accessing Pabbly Connect for Integration

To begin sending messages from Google Sheets to a WhatsApp group, you first need to access Pabbly Connect. Start by opening an incognito window to avoid authentication issues with multiple Gmail accounts. Go to the Pabbly Connect website and sign in to your account.

Once you’re logged in, navigate to the dashboard. Click on the ‘Create Workflow’ button located at the top right corner. You will be prompted to name your workflow; for this tutorial, name it ‘Google Sheets to WhatsApp Group.’ This will set the stage for integrating Google Sheets with WhatsApp using Pabbly Connect.

2. Setting Up Google Sheets for Pabbly Connect

In this step, we will prepare Google Sheets to work with Pabbly Connect. Open your Google Sheets and create a new sheet titled ‘Customers and Sales.’ This sheet should include columns for customer name, product purchased, quantity, and total price.

• Customer Name
• Product Purchased
• Quantity
• Total Price

After creating the sheet, go to the ‘Add-ons’ menu and install the Pabbly Connect Webhooks add-on. After installation, refresh your Google Sheet to ensure that the add-on is fully functional. This setup will allow Pabbly Connect to capture data from your Google Sheets.

3. Initial Setup in Pabbly Connect

Now that you have your Google Sheet ready, return to Pabbly Connect to set up the webhook. In the workflow you created, select Google Sheets as the app and choose the trigger event as ‘New Spreadsheet Row.’ This means that every time a new row is added, it will trigger the integration.

Next, you will need to configure the webhook URL. Click on the ‘Initial Setup’ option in the Pabbly Connect add-on and enter the webhook URL provided by Pabbly Connect. Make sure to set the trigger column as the last data entry column, which in this case is column D.

Once you have set the trigger column and pasted the webhook URL, click on ‘Submit’ to finalize the initial setup. This will enable Pabbly Connect to listen for new entries in your Google Sheet and prepare to send messages to WhatsApp.

4. Sending Messages to WhatsApp Group Using Pabbly Connect

With the Google Sheets setup complete, it’s time to configure how messages will be sent to your WhatsApp group. In the Pabbly Connect workflow, add a new action step and select Chat API as the app. Choose the action event ‘Get Contact Groups’ to fetch your WhatsApp group ID.

• Connect your Chat API account by entering the API URL and token.
• Click on ‘Save’ and then ‘Send Test Request’ to ensure that the connection is established.
• Locate your WhatsApp group ID from the fetched list.

After obtaining the group ID, add another action step in your workflow to send a message. Select Chat API again, and this time choose the action event ‘Send Message.’ Input the group ID and compose your message using the details captured from Google Sheets. Finally, click on ‘Save and Send Test Request’ to send a message to your WhatsApp group.

5. Testing and Verifying the Integration

The final step is to test the entire integration to ensure everything is working smoothly. Go back to your Google Sheets and enter a new sale record. For example, input a customer name, product purchased, quantity, and total price. Once you fill in the last data entry column, Pabbly Connect should automatically capture this data.

Check your WhatsApp group to see if the message has been sent successfully. The message format should include details like customer name, product purchased, quantity, and total price. This confirms that the integration between Google Sheets and WhatsApp using Pabbly Connect is functioning correctly.

In summary, you have successfully set up a workflow that automates the process of sending messages from Google Sheets to a WhatsApp group using Pabbly Connect. This integration saves time and ensures that your business partners are always updated with the latest sales information.

Conclusion

This tutorial demonstrates how to use Pabbly Connect to automate sending messages from Google Sheets to a WhatsApp group. By following these steps, you can streamline your sales communication effectively.