Send Examination Results on WhatsApp from Google Sheets with Pabbly Connect

Learn how to send examination results via WhatsApp using Google Sheets and Pabbly Connect. Follow this step-by-step tutorial for seamless integration. Explore efficient methods for automating routine tasks with clear, concise instructions suited for both newcomers and experienced professionals.

Watch Step By Step Video Tutorial Below

1. Setting Up Pabbly Connect for WhatsApp Integration

To send examination results from Google Sheets via WhatsApp, you first need to set up Pabbly Connect. Start by creating an account on the Pabbly website. Once logged in, navigate to the ‘Connect’ section to begin creating your automation workflow.

After accessing the Pabbly Connect dashboard, click on the ‘Create Workflow’ button. You will be prompted to name your workflow. Choose a descriptive name that reflects its purpose, such as ‘Send Exam Results to WhatsApp’. This is where you will set up the integration between Google Sheets and WhatsApp.

2. Connecting Google Sheets to Pabbly Connect

In this step, you will connect your Google Sheets account to Pabbly Connect. Click on the ‘Choose App’ option and select Google Sheets. You will need to authorize Pabbly Connect to access your Google Sheets data.

• Select the trigger event as ‘New Spreadsheet Row’.
• Choose the specific Google Sheet that contains the examination results.
• Map the relevant fields from your spreadsheet, such as student name, roll number, and percentage.

After mapping the fields, click on the ‘Save & Send Test Request’ button to ensure that Pabbly Connect can retrieve data from Google Sheets successfully. This step is crucial as it confirms that your integration is functioning correctly.

3. Sending Examination Results via WhatsApp

Now that you have connected Google Sheets to Pabbly Connect, it’s time to set up WhatsApp as the action app. Click on the ‘Choose App’ again and select WhatsApp. You will need to authenticate your WhatsApp account to enable sending messages.

Next, select the action event as ‘Send Message’. In the setup fields, you will need to specify the phone number of the recipient and the message content. You can use the mapped fields from Google Sheets to personalize the message, such as:

• ‘Hello [Student Name], your examination result is [Percentage].’
• Ensure the phone number is formatted correctly for WhatsApp.

After configuring the message, click on the ‘Save & Send Test Request’ button. This will send a test message to the specified phone number, allowing you to verify that the integration works as intended.

4. Finalizing the Integration with Pabbly Connect

After successfully sending a test message, you can finalize your integration setup in Pabbly Connect. Make sure to enable the workflow by toggling the switch to ‘On’. This will ensure that every new row added to your Google Sheets will trigger a WhatsApp message automatically.

Additionally, you can customize your workflow further by adding filters or conditions. This allows you to specify when messages should be sent, such as only for students who scored above a certain percentage. Explore the advanced settings to enhance your automation process.

Finally, monitor your workflow by checking the task history in Pabbly Connect. This feature will help you track any errors or issues that may arise during the message sending process.

Conclusion

Using Pabbly Connect, you can seamlessly send examination results from Google Sheets to WhatsApp. This integration not only saves time but also enhances communication with students. Follow these steps for efficient automation.